• Office & Admin Specialist

    State of Minnesota (Little Falls, MN)


    Job Class: Office & Admin Specialist

    Agency: Military Affairs

    + **Job ID:** 86624

    + **Location:** Camp Ripley, Little Falls, MN

    + **Telework Eligible** : No

    + **Full/Part Time** : Full-Time

    + **Regular/Temporary:** Regular

    + **Who May Apply:** Open to all qualified job seekers

    + **Date Posted:** 06/06/2025

    + **Closing Date:** 06/13/2025

    + **Hiring Agency/Seniority Unit:** Military Affairs

    + **Division/Unit:** Construction & Facilities Management

    + **Work Shift/Work Hours:** Day Shift/ 8:00am-4:30pm

    + **Days of Work:** Monday - Friday

    + **Travel Required** : No

    + **Salary Range:** $20.02 - $25.03 / hourly

    + **Classified Status:** Classified

    + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) **:** Yes

     

    The work you'll do is more than just a job.

     

    At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

     

    This position provides clerical support for the Construction & Facilities Management, Department of Military Affairs, State of MN.

    Minimum Qualifications

    - Basic math skills

     

    -Typing/keyboarding skills sufficient to use Microsoft Word, Excel, Outlook or equivalent software, sufficient to produce memos and correspondence in an efficient and timely manner.

     

    - Data entry skills sufficient to input and verify data from source documents into a database with a high level of accuracy and speed, maintain accurate records and reports, and locate and correct data entry errors.

     

    - English (speaking, writing, reading) sufficient to communicate effectively with internal and external customers and to compose and edit a variety of documents using proper business English, spelling and grammar.

     

    - Customer Service Skills sufficient to provide prompt, courteous and accurate information to customers in person, on the phone, and through email and other written correspondence to answer questions and advise customers of program policies, procedures, and regulations, etc.

     

    - Word processing skills sufficient to use software applications, such as Microsoft Word and Excel, to type documents, format material property, and use correct spelling/grammar.

     

    - Database Management skills sufficient to query and interpret data and prepare reports.

     

    - Ability to pass a criminal background check.

     

    - Must possess a valid Minnesota Driver’s License.

     

    - Must be able to obtain a Common Access Card

    Preferred Qualifications

    -At least 2 years’ experience as executive assistant or office manager interacting with managers, staff, and customers

     

    - Ability to plan and organize workload efficiently.

     

    - Database management (ability to learn to access/query, enter, edit, format and report information in multiple databases)

     

    - Ability to understand and interpret policies and regulations.-At least 2 years’ experience as executive assistant or office manager interacting with managers, staff, and customers

     

    -Proficient in the use of Microsoft Office suite (Word, Excel, PowerPoint)

    AN EQUAL OPPORTUNITY EMPLOYER

    Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

     

    Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.