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Office Assistant 1 (Materials Management Stores) - Full Time Day Shift (10:00 AM - 6:30 PM)

Position Summary

Office Assistants 1 performs office support and clerical work to meet the requirements of agency programs. Such work may consist of, but is not limited to: performing data entry; math or calculations; mail, supply, and inventory functions; keyboarding and other document preparation tasks; answering telephones; completing forms; assisting customers; creating or assisting in the preparation of reports, charts, graphs, and tables; and performing other related activities. This work is accomplished in accordance with applicable procedures, rules, regulations, and laws.

_This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)._

_For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin._

_At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified._

Duties of a Office Assistant 1 (Materials Management Stores) may include the following but are not limited to:

+ Performs such work that may consist of doing inventory count; using handheld scanners; knowledge of supply, and inventory functions.

+ Count, pick, and deliver/replenish medical/surgical supplies throughout the Nursing Units including Operating Room, Emergency Department and/or off-site locations.

+ Maintain the integrity of supplies and the cleanliness of storage units. Keeping shelves and stock clean, neat, and in proper place.

+ Take periodic physical inventory and maintain perpetual inventory records.

+ Answering telephones; completing forms; assisting staff and performing other related activities.

+ This work shall be accomplished in accordance with applicable process and procedures.

+ Order and receive medical gases, daily linen and bulk supply

+ Monitor and return of recalled items

+ Consign and log breast implants

+ Pick up trays from central sterile as needed

+ Monitor GHX-deliveries and back orders

+ Process charge and no charge requests.

_Qualified candidates will demonstrate excellent communication skills, interpersonal skills, knowledge, and understanding of medical/surgical supplies and effectively respond to the Nursing Division’s changing needs by making decisions based on ethical principles and adhering to our high standard of excellence. The candidate should be able to lift/push/pull heavy objects and stand for long periods._

Qualifications

Minimum Qualifications:

There are no minimum education or experience requirements for this title.

**Preferred:** Experience with Microsoft Excel, Lawson ordering system, GHX/EDI application and experience with stocking including policy of FIFO

Special Notes** **:** **Resume/CV should be included with the online application.

**Posting Overview** **:** This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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+ Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.

+ All Hospital positions maybe subject to changes in pass days and shifts as necessary.

+ This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.

+ This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

+ Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services

* + Complete electronic reference check with a minimum of three (3) professional references.

+ Successfully complete a 4 panel drug screen

* + Meet Regulatory Requirements for pre employment screenings.

+ Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

***The hiring department will be responsible for any fee incurred for examination** .

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

_In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed_** **_here_** **_._

Visit our** **WHY WORK HERE** **page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The salary range (or hiring range) for this position is $36,232 / year.

The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

+ Location pay for UUP, CSEA & PEF full-time positions ($4000)

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

**Job Number:** 2502259

**Official Job Title:** : Office Assistant 1

**Job Field** : Civil Service Positions

**Primary Location** : US-NY-Stony Brook

**Department/Hiring Area:** : Materials Management Stores- Ambulatory Surgery Center

**Schedule** : Full-time

**Shift** : Day Shift **Shift Hours:** : 10:00 AM - 6:30 PM **Pass Days:** : Sat, Sun

**Posting Start Date** : Jun 6, 2025

**Posting End Date** : Jun 20, 2025, 11:59:00 PM

**Salary:** : $40,23 / Year

**Salary Grade:** : SG6

**SBU Area:** : Stony Brook University Hospital

**Req ID:** 2502259