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Council Program Coordinator

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Council Program Coordinator

Salary

$63,356.80 - $78,977.60 Annually

Location

Eugene, OR

Job Type

Full-Time Regular

Job Number

04135

Department

Central Services Department

Division

City Manager's Office

Opening Date

05/30/2025

Closing Date

7/1/2025 5:15 PM Pacific

+ Description

+ Benefits

+ Questions

General Statement of Duties

The City Council Coordinator is a key member of the Mayor and Council support team in the City Manager's Office. The team collaborates with staff across the organization and other partners to align City work with City Council direction and community values; support elected and appointed officials to ensure the integrity of the legislative process; and promote an informed public.

The City Council Coordinator provides complex paraprofessional assistance and a variety of administrative support duties for the City Manager’s Office which requires comprehensive knowledge of Mayor and City Council operations and related policies. The City Council Coordinator develops, performs and oversees complex and specialized procedures, practices, processes, and systems under general direction of the City Recorder.

Application Deadline: Tuesday, July 1, 2025, at 5 p.m. P.T.

Accepting Online Applications Only

Information on How to Apply (https://www.eugene-or.gov/674/How-to-Apply)

Classification: Program Coordinator (https://www.governmentjobs.com/careers/eugene/classspecs/19892?keywords=program%20coordinator&pagetype=classSpecifications)

Salary: $30.46 - $37.97 hourly

*This salary range will have a cost-of-living increase of 2.8% effective 7/1/2025.

The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the Oregon Equal Pay Act (OEPA) (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) .

Department, Division: Central Services, City Manager's Office

Union Representation: American Federation of State, County and Municipal Employees (AFSCME)

Work Location: City Hall, 500 E 4th Avenue, Eugene, OR 97401

Must reside in the State of Oregon and be able to report onsite in Eugene, Oregon for work to meet business needs.

Schedule: Monday - Friday, 8:00 AM - 5:00 PM with ability to work in-person evening hours (typically Monday evenings) in support of City Council meetings.

Benefits: The City of Eugene offers robust and competitive benefits. For more information, select the Benefits Tab, or view benefits summaries (https://www.eugene-or.gov/DocumentCenter/View/59858/Benefits-at-a-Glance-Guide) as well as see information about all employee benefits (https://www.eugene-or.gov/253/Employee-Benefits) .

Living & Working in Eugene I nformation about living in Eugene, how the City of Eugene operates, and more can be found on our website (https://eugene-or.gov/4913/Living-Working-In-Eugene) .

Examples of Duties Performed - Duties may include but are not limited to the following

+ Provides high level, paraprofessional administrative support to the eight members of the Eugene City Council, Mayor, City leadership and staff.

+ Coordinates weekly council processes, including planning, organizing, editing, proofing, formatting, and preparing agenda material for production; communicates with elected officials and staff on agenda scheduling; disseminates material in multiple formats. Work requires high degree of accuracy, professionalism, political acumen, and knowledge of emerging issues.

+ Provides a variety of administrative program support, including the development and maintenance of electronic document storage systems, storage and archiving of permanent documents; verification, tracking and updating of information; and the development and maintenance of complex recordkeeping and tracking systems.

+ Provides paraprofessional support by responding to and solving problems or sensitive situations. Evaluates programs, operation developments, issues, and requests at the City Recorder’s direction and makes recommendations.

+ Coordinates and attends City Council meetings, including room set-up and take-down, meals, in-meeting processes, minutes, and communication with meeting participants.

+ Provides post-meeting support, including tracking of follow-up assignments, completion of minutes, processing written testimony, communication and resolution of equipment/facility issues.

+ Coordinates annual and ad hoc boards and commissions recruitment and selection process, including management of online application system and database.

+ Creates best practices and training materials for support of boards and commissions.

+ Performs related and other duties as assigned.

To view detailed information on the duties, knowledge, and abilities that may be expected for this position, please see the classification: Program Coordinator - AFSCME (https://www.governmentjobs.com/careers/eugene/classspecs/19892?keywords=program%20coordinator&pagetype=classSpecifications)

Qualifications

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job , and that candidate may be one who comes with relevant transferable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

When screening your application , the City will consider an equivalent combination of relevant education and experience which p rovides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position.

Minimum Qualifications

When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position.

Experience

Four years of progressively responsible clerical or administrative support experience including two years providing complex paraprofessional assistance.

Experience providing support for elected officials and/or experience with administration of public meetings is desirable.

Experience editing, formatting, or compiling information into reports is desirable.

Education

High school diploma or GED equivalent.

Associate's degree or related college coursework is desirable.

Background

Must pass a background check.

License

Possess or be able to obtain designation as a Notary Public in the State of Oregon at time of appointment or within three months of hire.

The ideal candidate will have the following knowledge, skills, and abilities

Knowledge

+ City Council and municipal processes, policies, and procedures.

+ Office practices, procedures and equipment. Word processing, presentation, database and spreadsheet software, virtual and in-person meeting applications and tools.

+ Principles and practices of customer service and general office operations. Basic budgetary principles and practices.

+ Laws and regulations governing public meetings and public notice. Standard procedures and rules for the conduct of meetings.

+ Rules and responsibilities around maintaining public records.

Skills

+ Basic math and statistical calculations.

+ Expert knowledge of English grammar, spelling and usage; proof-reading, punctuation.

+ Fluency with meeting technologies such as Zoom and Teams; high level of comfortability trouble-shooting technology issues, sometimes under time constraints.

+ Experienced in customer service and public speaking; comfortable working with the public on a daily basis.

Abilities

+ Provide excellent customer service, communicate effectively and establish and maintain effective working relationships with other employees, elected officials and the general public using tact, courtesy and good judgment.

+ Read, understand, interpret and apply applicable provisions of procedures, laws, and ordinances and related to program area.

+ Demonstrate effective time-management, organizational, and administrative support skills. Organize work assignments to meet deadlines.

+ Maintain composure under pressure.

+ Remain flexible in a fast-paced environment, sometimes with rapidly changing priorities or direction.

Supplemental Information

Working Conditions:

The work conditions for this position indicate that you may be required to sit, keyboard, write, hear and speak for extended periods. Work activities may include bending, stooping, and kneeling. May be required to lift up to 20-30 pounds.

What to Expect from our Selection Process

Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required . Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations. PLEASE NOTE: Once the posting closes, the process can take 4-6 weeks to complete.

Diversity, Equity, and Inclusion

The City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply.

The City of Eugene complies with the Americans with Disabilities Act of 1990 . Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061.

In compliance with the Immigration Reform and Control Act of 1986 , the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States.

If a job posting indicates this position is temporary (not limited duration) then the employee serves at will. Temporary employees do not receive benefits through the City of Eugene unless required by City, State or Federal code/statute.

Representation

Employees in this classification are represented by American Federation of State, County, and Municipal Employees (AFSCME), and their salaries may be subject to a monthly payroll deduction after 31 days of employment.

Salary and Benefits

The normal starting salary is the first step shown on the posting. Other placement in the salary range may be considered depending on qualifications and experience. Periodic advancement through the salary range is dependent upon merit. The City provides a full range of benefits, including holidays, vacation, sick leave, retirement benefit, and life insurance. Health, dental, and vision benefits are available.

To view a summary of benefits (http://www.eugene-or.gov/DocumentCenter/Home/View/1813) , benefit premium rates (http://www.eugene-or.gov/DocumentCenter/Home/View/1811) , and/or the AFSCME contract (http://www.eugene-or.gov/index.aspx?NID=1966) click the respective link. Click here to view information about Total Worker Health (https://www.eugene-or.gov/3955/Total-Worker-Health) .