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Summary Purpose for the Position

To provide direct administrative and clerical support to management and program staff. Position is responsible for data inputting and maintaining all transactions including invoice payments and reports for state and/or local programs mandates.

Requirements (Education, Experience, Certification, Knowledge, Skill)

Position requires knowledge of computers and computer programs, including word processing and database programs.

Proficiency in typing and solid written and verbal communication skills.

Three years of business administration experience and/or A.A. in Secretarial Sciences

Demonstrated ability to work independently and meet specific time lines are required

Position Responsibilities

Edit, type, and distribute routine correspondence for Deputy and program staff.

Complete, code, sort, input, and edit vendor invoices, information in Cashflow system.

Collect, compile, and input vendor information and verify accuracy of invoices.

Maintain files and records for inventory of all offices in the State.

Responsible for screening phone calls and coordinating communications between staff.

Recommendation of expenditures, i.e office supplies.

Prepare and process per diem documents for approval for travel arrangements for management staff

Organize filing system.

Assuring filing system, and maintains previous years of program information in addition to the current year.

Provide technical assistance to staff on local office procedures.

May be required to drive for business purposes

Working Conditions/Environment

Prolonged exposure to computer video display screens, repetitive motions.

Transportation Requirement

Position requires automobile, driver’s license and insurance.

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