• Administrative Assistant, Legal

    Cennox (Alpharetta, GA)


    Administrative Assistant, Legal

     

    Alpharetta, GA

     

    Full Time

     

    Legal

     

    Mid Level

     

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    We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive administrative support to our Chief Legal Officer (CLO). This role requires exceptional professionalism, discretion, and the ability to manage a wide range of administrative and executive support tasks. The ideal candidate will be a self-starter with excellent communication and problem-solving skills, capable of working independently and collaboratively within a fast-paced environment.

    Responsibilities:

    + Manage the CLO's calendar, including scheduling meetings, appointments, and conference calls, resolving scheduling conflicts, and ensuring the CLO is well-prepared.

    + Prepare and edit correspondence, communications, presentations, and other documents.

    + Organize and maintain electronic and paper files, ensuring confidentiality and easy retrieval of information.

    + Coordinate travel arrangements, including booking flights, accommodations, and ground transportation, and processing expense reports.

    + Serve as a point of contact between the CLO and internal/external stakeholders, including other executives, legal counsel, and external vendors.

    + Assist in the preparation of board meeting materials, legal documents, and reports.

    + Process invoices, track budgets, and assist with other financial administrative tasks as needed.

    + Maintain office supplies and ensure the smooth operation of the CLO's office.

    + Handle confidential information with the utmost discretion and professionalism.

    + Assist with special projects and other administrative tasks as assigned by the CLO.

    Qualifications:

    + Proven experience (typically 3+ years) as an Administrative Assistant, preferably supporting a senior executive.

    + Excellent organizational and time-management skills with the ability to prioritize tasks and meet deadlines.

    + Strong written and verbal communication skills.

    + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

    + Ability to exercise sound judgment and maintain confidentiality.

    + High level of professionalism and a positive attitude.

    + Experience working in a legal environment is a plus.

    + Associate's degree or equivalent experience is a plus.