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Description

• Provide Administrative Support to senior leadership by performing various administrative duties to ensure efficient operations.

• Meeting Coordination: Coordinate, assist in planning, prepare agendas, and monitor meetings; maintain calendar(s) and handle travel requests.

• Event and Travel Coordination: Coordinate both internal and external events, such as team meetings and training sessions, including logistics planning, travel coordination, agenda creation, and catering.

• Serve as a backup contact, handle inquiries, assess issues, and advise leaders of important matters.

• Document Management: Perform word processing and desktop publishing, including presentations, spreadsheets, and graphs; transcribe information of a technical and/or critical nature; take meeting and conference call minutes.

• Editing and Reviewing: Review and edit written material to ensure accuracy, neatness, proper punctuation, and grammar; suggest improvements to increase readability and transparency.

• Communication Facilitation: Actively promote and ensure clear communication within the departments, facilitating inter-departmental communication.

• Project Management: Manage and coordinate projects and programs to ensure high-quality results within the given timeframe.

• Additional Duties: Perform other related duties as required and/or assigned.

Proven experience with handling executive administration for sales leaders and commercial leaders. Proven experience with handling sensitive customer-related communications. Proven experience managing multiple calendars. Proven experience managing internal and external customer requests.

Skills

Administration, Product management, Microsoft, Calendar management, Outlook, Office suite, Meeting coordination, event coordination, document management

Additional Skills & Qualifications

• Education: Knowledge of office/administrative practices acquired through college-level courses or equivalent work experience is required. An Associate's degree is preferred.

• Experience: Minimum of two years of related experience. Must demonstrate outstanding computer skills and proficiency in software applications.

• Skills: Excellent written and verbal communication skills, along with a solid understanding of Microsoft Office Suite. Able to effectively collaborate with all levels of company employees and possess functional knowledge of corporate operations.

• Be a trusted partner, with a bias for action and attention to detail.

Required Skills: 2+ years of experience as an EA

• Proven experience with handling executive administration for sales leaders and commercial leaders.

• Proven experience with handling sensitive customer-related communications.

• Proven experience managing multiple calendars.

• Proven experience managing internal and external customer requests.

• Must demonstrate outstanding computer skills and proficiency in software applications.

• Excellent written and verbal communication skills, along with a solid understanding of Microsoft Office Suite.

• Able to effectively collaborate with all levels of company employees and possess functional knowledge of corporate operations.

• Be a trusted partner, with a bias for action and attention to detail.

Degree/Certifications:

• Knowledge of office/administrative practices acquired through college-level courses or equivalent work experience is required.

• An Associate's degree is preferred.

Experience Level

Intermediate Level

Pay and Benefits

The pay range for this position is $40.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Waltham,MA.

Application Deadline

This position is anticipated to close on Jun 20, 2025.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.