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Job Title: Accounts Payable Specialist

Job Description

We are seeking an ambitious and team-oriented Accounts Payable (AP) Specialist to join our finance team. This role is crucial for the financial processing of transactions and involves collaboration with both the finance and operations teams. The ideal candidate will have strong experience in accounts payable, with responsibilities that include processing vendor invoices, obtaining payment approvals, supporting invoice payments, and maintaining accurate records.

Responsibilities

+ Ensure timely and accurate 3-way match process for PO-related invoices by gathering purchase orders, receiving approvals, and invoice copies.

+ Obtain timely approvals for non-PO invoices and ensure correct GL accounting coding.

+ Process and enter all A/P invoices and expense reports into QuickBooks with correct GL Account coding.

+ Mail and distribute signed checks, assembling check payment advice to invoices.

+ Assist with reconciling vendor statements and request missing invoices from vendors.

+ Support the credit card process by gathering receipts from cardholders for month-end journal entries.

+ Review employee expense reports to ensure receipts are attached and approvals are received.

+ File, maintain, and distribute accounting documents, records, and reports.

+ Perform additional duties as required to support the Accounting and HR Departments.

+ Analyze workflow processes.

+ Manage the full cycle Accounts Receivable function including handling A/R inbox, desktop deposits, cash collections, posting of cash, and sending invoices and statements.

+ Engage in general ledger activities, preparing A/R and A/P related journal entries.

+ Reconcile key A/R accounts.

+ Resolve routine internal and external inquiries regarding account statuses, communicating resolutions of discrepancies.

Essential Skills

+ 3-5 years of experience in AP/AR, with a preference for more AP experience.

+ Proficiency in Microsoft Excel, including Pivot Tables, and the full Office suite.

+ Experience using an ERP system, preferably Netsuite.

+ Proficient in QuickBooks and familiar with general ledger operations.

Additional Skills & Qualifications

+ Experience in the manufacturing, production, or engineering industries.

+ Familiarity with Expensify is a plus.

Work Environment

This is an onsite role, requiring presence in the office five days a week. The office is located in North Austin, having recently relocated from Round Rock. The work environment includes a small, tight-knit accounting team of about five individuals, fostering high communication and accessibility. The team includes another AP Specialist, a Controller, and a VP of Finance. The HR department is known for hosting fun events, contributing to a vibrant company culture.

Pay and Benefits

The pay range for this position is $25.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Austin,TX.

Application Deadline

This position is anticipated to close on Jun 24, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.