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Document Administrator | Onsite in Richmond, VA | $27 - $28/hr | 6-Month Contract-to-hire

Job Description

We are seeking a detail-oriented Administrator to join our dynamic team. This role is integral in ensuring efficient tracking, distribution, and management of quote packages, while supporting various administrative tasks essential for the smooth operation of our processes.

Responsibilities

+ Track quote packages received and ensure timely distribution to the team for review and processing.

+ Review incoming quote documents for key data points and maintain detailed records in designated systems such as SharePoint.

+ Accurately enter and update data within internal tracking tools to ensure visibility and traceability of active quote activity.

+ Coordinate with plant planners across multiple facilities to gather updated project or quote information for weekly internal status calls.

+ Support the team by relaying requests from other departments and identifying urgent or high-priority action items.

+ Monitor internal communications and assist in prioritizing daily team focus areas.

+ Maintain organized documentation to support audit-readiness and project accountability.

+ Contribute to continuous improvement initiatives within the documentation and data management processes.

Essential Skills

+ Proficiency in administrative support and data entry.

+ Expertise in Microsoft Office Suite, particularly Excel and SharePoint.

+ Strong attention to detail and organizational skills.

+ Excellent written and verbal communication skills.

+ Ability to work effectively across departments and prioritize multiple tasks.

Additional Skills & Qualifications

+ High school diploma or equivalent required; associate’s or bachelor’s degree in business administration or related field preferred.

+ 2+ years of experience in an administrative, documentation, or project coordination role, preferably in a manufacturing or engineering environment.

+ Experience with data entry, document control, or quote tracking is a plus.

Work Environment

This position operates fully onsite, with working hours from 8 AM to 5 PM. The office features an open concept layout, where multiple team members work within a 'pit' style environment, creating a lively and collaborative atmosphere.

Pay and Benefits

The pay range for this position is $27.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Roanoke,VA.

Application Deadline

This position is anticipated to close on Jun 24, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.