• Administrative Coordinator I

    Texas A&M University System (Houston, TX)


    Job Title

     

    Administrative Coordinator I

     

    Agency

     

    Texas A&M University

     

    Department

     

    School of Engineering Medicine

     

    Proposed Minimum Salary

     

    Commensurate

     

    Job Location

     

    Houston, Texas

     

    Job Type

     

    Staff

    Job Description

    Our Commitment

     

    Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all pers p ectives, talents & lived experience s . Embracing varying opinions and perspectives strengthens our corevalues which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service .

     

    Who we are

     

    As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

     

    What we want

     

    Join the Texas A&M School of Engineering Medicine as an Administrative Coordinator I! In this role, you will work under supervision of the Associate Dean of Student Affairs and Admissions and provide administrative support for Student Affairs and Admissions.

     

    What you need to know

     

    Salary: Compensation will be commensurate to the selected hire’s experience.

     

    Cover Letter/Resume: A cover letter and resume are strongly recommended .

    Qualifications

    Required Education and Experience:

    + Bachelor's degree or equivalent combination of education and experience

    + Two years of experience in office administration

    Preferred Qualifications:

    + Experience in higher education or a medical setting

    + Strong communication, organizational, and multitasking skills

    Knowledge, Skills, and Abilities:

    + Ability to multitask and work cooperatively with others

    + Knowledge of word processing, spreadsheet, database, and presentation applications

    + Interpersonal and communication skills

    + Planning and organization skills

    Responsibilities

    + Administrative Operations Management: Oversees planning and execution of administrative operations. Maintains daily office calendar and appointment monitoring. Reviews and monitors project and program timelines and proactively identifies issues. Coordinates office records retention and maintains reference materials. Coordinates inventory and maintenance of office supplies and equipment. Researches and responds to inquiries about office procedures and processes. Coordinates logistical arrangements for travel, meetings, and events. Develops and maintains administrative office procedures. Creates letters of Good Standing and other memos to be signed by Assoc Dean.

    + Support and Coordination: Provides administrative support for executive staff and various team members. Coordinates meetings, conferences, and special events. Ensures compliance with office policies and procedures. Assists with content and maintenance of department website. Coordinates logistical arrangements for staff events and meetings.

    + Compliance and Policy Oversight: Monitors compliance with office policies and procedures. Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures. Assists in establishing procedures to ensure compliance with regulations.

     

    Why Texas A&M University?

     

    We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.

     

    + Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

    + 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

    + Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)  each month

    + Automatic enrollment in the   Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

    + Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

    + Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

    + Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)  for completing a degree while a Texas A&M employee

    + Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

     

    Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

     

    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

     

    Equal Opportunity/Veterans/Disability Employer.