"Alerted.org

Description

We are looking for an experienced Part-Time Executive Assistant to join our team in Boston, Massachusetts. In this contract position, you will play an essential role in providing high-level administrative support to ensure smooth daily operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively.

Responsibilities:

• Coordinate and manage calendars, appointments, and schedules to optimize time efficiency for executives

• Organize and facilitate conference calls and virtual meetings using platforms such as Cisco Webex

• Handle correspondence, including drafting, reviewing, and distributing communications accurately and professionally

• Oversee travel arrangements and expense reporting through systems like Concur

• Utilize CRM tools to maintain and update client information, ensuring data accuracy and accessibility

• Monitor and manage timekeeping systems such as Kronos to ensure compliance with company policies

• Support financial services operations by using ADP and other relevant platforms

• Maintain organized records and documentation to streamline administrative processes

• Collaborate with internal teams and external stakeholders to ensure seamless communication and workflow

• Assist in preparing reports, presentations, and other materials as requested by executives

Requirements

• Minimum of 7 years of experience as an Executive Assistant or in a similar administrative role

• Proficiency in tools such as Cisco Webex Meetings, Concur, and CRM systems

• Strong knowledge of financial services platforms like ADP and Kronos Timekeeping System

• Exceptional organizational and time management skills with the ability to prioritize tasks effectively

• Excellent communication skills, both written and verbal, with attention to detail

• Demonstrated ability to coordinate calendars and manage complex scheduling demands

• Experience in handling confidential information with discretion and professionalism

• Proficiency in Microsoft Office Suite and other relevant software for administrative tasks

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .