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ENGINEERS | SURVEYORS | PLANNERS | SCIENTISTS

Position: Office Manager

Job status: Exempt-salaried

(Relocation assistance provided)

TOTAL REWARDS

We know work is just one part of life. That’s why we offer a total rewards package designed to support you—at work, at home, and everywhere in between.

As an employee-owner, you’ll receive competitive pay, bonuses that recognize your contributions, and benefits that promote your health, growth, and well-being.

Whether it’s your family, hobbies, or future goals, we’ve got you covered.

+ $50,000-$65,000 base pay (DOE) with opportunity for wage growth

+ Annual bonuses because your contributions matter

+ Ownership through our Employee Stock Ownership Plan (ESOP); 100% company-paid contributions

+ 90% company paid shared health plan premiums

+ Paid time off for the things you love to do

+ Paid parental leave and volunteer time off

+ Six paid company holidays

+ Two floating personal holidays for events that are important in your life

+ 401(k) matching program

+ AD&D Insurance, Short/Long Term Disability, and Life Insurance paid by the company

+ Flexible work schedule arrangements

Since 1945, our longstanding and leading engineering legacy for creating solutions that build better communities helps ensure safety, security, and growth for you.

We are a client- and people-focused culture that allows us to thrive as a top 500 engineering design firm due to our unified team, diverse strengths, and individual contributions.

It is why Morrison-Maierle has been voted by Zweigs “Best Places to Work.” Join us as an Office Administration Manager to be part of this success.

POSITION

The Office Administration Manager will be responsible for ensuring that the Missoula, MT, and Spokane, WA administrative support services are running smoothly by coordinating administrative tasks, managing office supplies and budgets, and supporting staff needs.

They will be the go-to person for solving day-to-day problems, improving efficiency, and ensuring everything behind the scenes operates seamlessly.

These responsibilities include:

+ Oversee administrative planning and coordination of multiple office locations.

+ Lead and supervise administrative support staff.

+ Manage daily office operations such as ordering supplies, answering phones, greeting clients/guests, and processing purchase orders.

+ Manage office facility vendors, maintenance, and safety of the building, and related systems.

+ Oversee fleet management of company office vehicles, including coordinating new orders, equipment, and maintenance.

+ Assist managers with new employee onboarding and orientation.

Administrative Engineering Support:

+ Prepare proposals, resumes, graphics, and technical documents; manage formatting and spreadsheets.

+ Coordinate specs, bid documents, and construction administration, including certified payrolls.

+ Manage project setup, invoicing, timecards, POs, petty cash, and assist with budgets.

+ Support meetings and events by coordinating timelines, resources, and tracking progress.

+ Maintain project data, update descriptions, and track client notes in Microsoft Dynamics CRM.

•As employee-owners, we don’t just work here, we grow here. Together, we take on challenging projects, support one another, and create opportunities to thrive.

Our culture empowers every team member to find success—professionally and financially—while building something greater than themselves.”–Arian Bloomfield, President/CEO

YOUR STRENGTHS

+ 5+ years of office administrative experience in medium to large-sized companies

+ Associate degree or higher in business administration, management, communications, or a similar field of study

+ High level of emotional intelligence and relationship-oriented

+ Experienced in business correspondence writing, formatting, reports, and proofreading

+ Strong skills in Microsoft Office (Word, Excel, PowerPoint, Outlook)

+ Ability to perform moderate physical work and to lift and carry up to 50 pounds

+ Valid driver's license and insurable driving record

PREFERRED

+ Proficient in Adobe Creative Suite programs, specifically InDesign & Adobe PDF

+ Microsoft Dynamics 365 client relationship management software or similar

+ Administration support experience in engineering or consulting firms

+ Project accounting management software

+ Engineering proposal writing

+ Current notary holder or able to obtain notary after hire

WHO WE ARE

At Morrison-Maierle, we’re more than engineers, surveyors, planners, and scientists—we’re community builders. Founded in 1945 and a 100% employee-owned top 500 multidisciplinary engineering design and consulting firm, we are driven by a passion for creating innovative, sustainable solutions that improve lives and strengthen communities across the Rocky Mountain region and beyond. Our culture is rooted in integrity, respect, excellence, and collaboration. When you join our team, you’re not just starting a job—you’re becoming part of a legacy of purpose-driven professionals committed to building a better future, together.

Morrison-Maierle is not accepting 3rd party agency solicitation requests now.

Morrison-Maierle is committed to diversity and inclusion, supported by compliance as an EEOC employer who ensures equal opportunities for all applicants regardless of a protected class status