• Administrative Assistant (Kingsboro MICA Shelter)

    The Salvation Army (Brooklyn, NY)


    Overview

     

    This position requires the individual employee to interact with a diverse ethnic, cultural, and religious staff and residential population, to carry out their duties and responsibilities within the immediate proximity to 143 homeless MICA residents live; and may involve interacting with persons troubled by addictions, mental illness, or physical illness/disabilities or any combination thereof.

    Responsibilities

    + Type correspondence as directed by the Director of shelters, Program Director, Supervisor Social Services, and Administrative Assistant for Family and MICA Shelters.

    + Assists Administrative Assistant for shelters in placing orders, processing invoices, and updating payroll, etc. when needed.

    + Assist Administrative Assistant for Shelters in filing/typing/faxing/photocopy when requested.

    + Responsible for creating charts for incoming Residents, maintaining, and also archiving de-activated Resident charts when needed.

    + Ensure the smooth operation of the reception desk. Answer, transfer and take messages on all incoming telephone calls.

    + Act as Custodian for Kingsboro Mica metro cards.

    + Ensure facility office equipment is working properly and place service calls when needed.

    + Receive, sort, and distribute all facility mail in accordance with policy and procedures.

    + Responsible for maintaining and updating the bulletin boards.

    + Responsible for maintaining Staff and Resident identification cards.

    + Responsible for entering Resident’s passes in the computer as instructed and approved by Supervisor - Social Services.

    + Attend meetings and take minutes when requested.

    + Attend the weekly Case Conferences and take minutes/progress notes; maintain a file for all Case Conferences notes.

    + Maintain Resources file for Social Services Department.

    Qualifications

    + A High School or a GED diploma and two years of experience in the field.

    + Speak fluently in the English language and proficient in the English grammar.

    + Type 50 words per minute.

    + Knowledge of proper telephone procedures and is computer literate.

     

    Job LocationsUS-NY-Brooklyn

     

    Job ID 2025-14142

     

    Category Administrative

     

    Compensation Salary is $19.29

     

    Type Regular Full-Time