"Alerted.org

Kingston Stadium Event Manager JobID: 14366

+ Position Type:

Short Term Contract-Non-teaching/ STC-NT

+ Date Posted:

6/18/2025

+ Location:

Kingston Stadium

+ Date Available:

2025-2026 School Year

+ Purpose

+ This SOP details the event set up needs and procedures for Kingston Stadium football games for Thursday and Friday nights in the fall. With the occasional Saturday marching band events

+ Scope

+ Timeline is August 1 through the end of football season (which could include hosting playoff games)

+ This SOP applies to all varsity football games and other games that are attached to varsity contests (aka. Lower level games/curtain raisers)

+ It details the overall game management set up and procedures for the stadium manager

+ Responsibilities/Procedure

+ District AD/Stadium Manager

+ Sets up the press box and all electronic equipment to run the game from the press box

+ Test and operate before the game starts, both on game day and done testing fo the season by end of first week in August

+ If someone doesn’t show up, I step in to serve the role they had

+ Walk the field and track to make sure the playing surface is safe and clean

+ Sets up entry gates at all 4 corners of the stadium

+ Includes tables, chairs, and tents for all event workers

+ Signage around the stadium for purchasing as well as information and directions

+ Student check in table set up

+ Block parking spaces for marching bands and booster club

+ Meet the visiting teams and lead them to the assigned locker rooms

+ Meet the officials for each game and lead them to the assigned locker rooms

+ Have officials sign all necessary paperwork for payment

+ Bring them food and beverages 3rd quarter of each game

+ Meet with Security at the start of the game

+ Serve as point of contact for emergency action plan when in place

+ Participate in final decision on all weather related decisions

+ This includes, rain, lightning, heat, and more

+ HS Athletic Director makes the final decision on any weather related decision

+ During the contest, move around and check with each area to make sure things are running smoothly

+ Close down the stadium at the end of the stadium with the help of the kingston maintenance staff

+ Communicate any issues with fans, players, or coaches or any other instances with necessary parties

Day of Responsibilities:

+ Day Of Responsibility - Collect contracts/stipends for all workers (bench help and officials)

+ ELSC Business Office will prepare

+ Who will take to the stadium and get signatures - return them to ELSC?

+ Email to activities secretary - print and provide to AD

+ AD gets signatures for all press box workers and officials

+ AD returns signed documents to ELSC

+ Day Of Responsibility - Review assigned responsibilities for bench help as needed

+ Day Of Responsibility - Set up scoreboard, microphone, sound system, main scoreboard graphics, etc.

+ Day Of Responsibility -Pick up and deliver food (On event set up doc)

+ Day Of Responsibility - collaborate with the CRPD

+ Day Of Responsibility -collaborate with SFG

+ Day Of Responsibility - Manage ticketing - gates, card readers, ticket reels, tables, tents

+ Day Of Responsibility - Charge card readers and walkie talkies

+ House equipment during winter

+ Charge at Kingston during season

+ Day Of Responsibility - Signage

+ Day Of Responsibility - Banners

+ Day Of Responsibility -Day of Responsibility - Goal post padding, yard markers, 1st down chains, goal posts, etc.

+ Day Of Responsibility - Keys for teams, officials, and band

+ Day Of Responsibility - Locker rooms ready

+ Day Of Responsibility - Athletic Director - Communicate with CRJefferson Booster club - changes, adjustments, delay etc.

+ Day Of Responsibility - Communicate and facilitate space for media (TV, radio, newspaper)

+ Day Of Responsibility - Emergency Action Plan - (AED, etc.)

+ Day Of Responsibility - Emergency response (web thermometer)

+ Day Of Responsibility - Gates open at 4:00 p.m. Set up by 3pm

+ Date Range: Aug 1 - Nov. 15

+ Contract amount: $5000