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EVENT COORDINATOR/ASSISTANT TO EXECUTIVE DIRECTOR

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EVENT COORDINATOR/ASSISTANT TO EXECUTIVE DIRECTOR

Salary

$41,051.00 Annually

Location

Natchitoches, LA

Job Type

Unclassified

Job Number

999059

Department

Northwestern State University

Opening Date

07/01/2025

+ Description

+ Benefits

About this Job

NSU's Healthcare Academic & Career Exploration {ACE) project is seeking an event coordinator/ assistant to the executive director to assist with meeting the goal of raising high school students' awareness of healthcare careers in our region. Healthcare ACE hosts six day-long experiential-learning event during the academic year to introduce high school students to various health care occupations.

The event coordinator/ assistant to the executive director will manage the logistics of Healthcare ACE Event , this includes collaborating with School Boards to secure student registration, attendance, and forms. They will also assist the Executive Director with necessary purchasing, travel, marketing, communications, contracts, and reporting.

This project is funded by a 5-yearFuture of HealthC.A.R.E. Program Grantawarded to NSU in 2023 by The Rapides Foundation. The purpose of the grant program is to increase the number of qualified students from the Foundation's nine-parish service area enrolling in healthcare training programs or entering into the healthcare workforce.

To apply: Pleas submit a letter of application, resume, and current letters of recommendation from three {3) professional references. Applications must be sent electronically [email protected].

Northwestern State University is a State as a Model Employer (SAME) agency.

The successful candidate will be subject to a background check, as a condition of employment.

NOTICE OF NON-DISCRIMINATION (FULL DISCLOSURE)

Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

All complaints or inquiries related to Title IX should be directed to the Director of Title IX Compliance and Title IX Coordinator, Julie Powell (318-357-5570), Room 306 of the Friedman Student Union or email [email protected] .

In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and notified that the ADA Coordinator for Northwestern State University for facilities is the Director of University Affairs, Jennifer Kelly (318-357-4300), located in New Fine Arts, 104 Central Avenue, Ste. 102 or email [email protected] . For student academic services, contact the Director of Access and Disability Support, Crissey Smith (318-357-5460) located in Room 108-C Watson Memorial Library or email [email protected] . For faculty/staff accommodations and services, contact Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall or email [email protected] .

*Inquiries regarding employment application status should be emailed to

[email protected] .

Minimum Qualifications

Required:

+ Bachelor's Degree, Master's Degree preferred.

+ Relevant experience organizing and coordinating events or programs.

+ Demonstrated proficiency in clerical/administrative assistant activities.

+ Relevant experience promoting academic and career readiness.

+ Demonstrated proficiency in serving individuals from a variety of backgrounds.

+ Relevant experience with marketing, communications, and/or public relations.

+ Demonstrated proficiency with Microsoft Office Suite (i.e., Word, Excel, PowerPoint, Outlook).

+ Relevant experience with graphic design / lay-out for Website, Print and Social Medias.

+ Demonstrated critical thinking and decision making skills.

Preferred:

+ Teaching experience.

+ Proficiency with Banner, the University's purchasing software.

+ Proficiency with Louisiana State Purchasing rules and regulations.

Job Duties and Other Information

+ Event Coordination - Communicate with stakeholders before, during and after each event about plans for transportation, meals, arrival/departure times, etc. Key stakeholders include School Boards, Healthcare ACE personnel, High Schools & Students, Post-secondary Education Partners, and The Rapides Foundation.

+ Event Organization and Evaluation - Prepare materials and assign attendees to subgroups. Collect release forms and track registration and attendance. Assess outcomes and assist with compiling this data for reports.

+ Purchasing - Utilize the State Purchasing System to complete the entire purchasing process for materials, supplies, computers, equipment, meals, travel, and other essentials for operation. Coordinate with Essential Offices on Campus (e.g., Business Affairs) on behalf of Healthcare ACE.

+ Contracts for Personnel - Follow the state's policies and procedures to complete requisite forms for personnel contracts and the payment thereof. Assist the Executive Director with requests to advertise contracts for extra-services, etc. Coordinate with Essential Offices on Campus (e.g., Business Affairs) on behalf of Healthcare ACE.

+ Travel Arrangement - Process all Required Authorizations for Travel and Travel Expense Accounts for Healthcare ACE. Arrange for vehicle rentals, meals, and other accommodations, as necessary. At times, travel to off-campus locations and work outside of regular hours to facilitate Healthcare ACE events.

+ Marketing - Increase awareness of Healthcare ACE by way of a comprehensive public relations plan using print and on-line media outlets such as program website, social media, etc.

+ Communications - Assist the Executive Director with internal and external communication about the program.

+ Administrative Support and Logistics - Coordinate requests, receipt, compilation, and submission of forms such as sign-in sheets, pre and post-tests, and evaluations.

+ Assist the Executive Director with the preparation of specialized reports concerning progress towards project goals. Maintain files and spreadsheets of all professionals and students associated with the program including, but not limited to, electronic and paper sign-in/timekeeping forms. Manage inventory, materials, and supply order; responsible for submitting maintenance requests for equipment repair/replacement. Point of contact for technology assistance provided by ITS.

+ Special Projects - On an as-needed basis required by the specific initiative. For example, strategic planning, data entry/assistance when there is work overload or pressing deadlines.

+ Meet required standards as defined by the University- always Represent the University in a positive manner and perform all job functions to an optimal degree to create a caring, student ­oriented experience.

+ Other duties as assigned.

Benefits for unclassified employees are determined by the individual hiring authority.

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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