"Alerted.org

Details

**Open Date** 07/02/2025

**Requisition Number** PRN42375B

**Job Title** Academic Space Planner

**Working Title** Strategic Space Planner

**Job Grade** E

**FLSA Code** Administrative

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

Generally 8-5pm Monday through Friday. Optional 1-day hybrid work per week.

**VP Area** President

**Department** 01135 - Planning, Design & Construction

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $70k - $90k

**Close Date** 07/23/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Strategic Space Planner plays a critical role in shaping the physical learning environment of the institution by evaluating, planning, and optimizing the use of all space types including spaces for academics, athletics, healthcare, research, operations, etc., to strategically maximize the efficient use of space. This position will assess strategic growth initiatives and assist in the planning and development of strategic objectives for the organization. Conduct studies on operational effectiveness, capacity utilization, and operating cost containment. This position collaborates with faculty, administrators, and facilities staff to ensure that academic space usage aligns with institutional goals, pedagogical needs, enrollment trends, and 5yr prioritization and 10 yr strategic plans. This position will make recommendations related to campus spaces based on industry best practices, USHE standards, facilities conditions assessments, university goals and targets and other unique space planning needs of the institution. This position will utilize a strong understanding of business process analysis, workforce planning, and operational reviews.

Responsibilities

* Develop and oversee the space management database system

* Conduct comprehensive space utilization analyses and develop recommendations for effective space allocation and reallocation

* Manage studies and other projects for U Facilities and Campus Planning

* Partner with campus departments and leadership to assess current and future space needs based on program growth

* Analyze and visualize data about campus space uses, sizes, and scheduling patterns as well as the impact of proposed and ongoing changes. Conduct onsite space surveys, validate existing floorplans, and update space drawings using AutoCAD or similar software

* Develop and maintain a space inventory system, tracking square footage, occupancy, and utilization rates across all campus facilities.

* Support long-range planning, capital strategy, new construction, renovation, and space utilization initiatives for all non-clinical space on the UU Campus

* Prepare reports, visualizations, and presentations that clearly communicate space usage data and planning scenarios

* Facilitate stakeholder meetings and space planning workshops with campus units

* Coordinate and align space planning efforts with the institution’s strategic plan, master plan, project prioritization plans and accreditation requirements.

* Benchmark space standards and utilization metrics against peer institutions and best practices in higher education.

* Monitor the implementation of space planning strategies and provide post-occupancy evaluations.

* Analyze and visualize data about campus space uses, sizes, and scheduling patterns as well as the impact of proposed and ongoing changes.

* Collaborate with the university Space Planning and Scheduling to ensure space changes are being accurately tracked in Archibus and/or GIS so as to provide an always current inventory of assets.

* Participate in on-site space audits to create and validate databases by observing campus conditions.

* Conduct research assignments related to past, current, and future best practices related to space planning and space metrics that will inform university decision making.

Required;

* Bachelor’s degree in Architecture, Urban Planning, Facilities Management, or a related field.

* 4 -6 years of relevant experience in space planning, facilities planning, or institutional research, preferably in a higher education setting

* Strong analytical skills, including experience with data collection, analysis, and visualization tools (e.g., Excel, Tableau, Power BI, ArcGIS Pro).

* Proficiency in design software such as AutoCAD, GIS , or similar.

* Strong understanding of database creation and management best practices.

* Ability to build comprehensive, clear, and accurate data reports within spreadsheet and database systems.

* Highly proficient with Microsoft Excel, Archibus and other space management software.

* Experience with data visualization and creation of data dashboards.

* Excellent communication, collaboration, and project management skills.

* Ability to work effectively with diverse stakeholders and manage multiple priorities.

Minimum Qualifications

Bachelor’s degree or equivalency (one year of education can be substituted for two years of related work experience), plus three years of support experience in an administrative environment. A commitment to provide excellent customer service required. Demonstrated human relations, communication, managerial, negotiating, planning and analytical skills are essential to this position. Computer competencies include Word Office, as well as working knowledge of AutoCAD and GIS .

Preferences

Preferred:

* Master’s degree in a related field.

* Familiarity with classroom scheduling systems (e.g., Ad Astra, College NET 25Live).

* Knowledge of building codes, building conditions and assessments, ADA guidelines, and sustainable design principles.

* Significant experience related to project management, operations, logistics, construction and facilities management

**Type** Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.