• Board of Regents - Administrative Coordinator

    Texas A&M University System (College Station, TX)


    Job Title

     

    Board of Regents - Administrative Coordinator

     

    Agency

     

    Texas A&M University System Offices

     

    Department

     

    Board of Regents

     

    Proposed Minimum Salary

     

    Commensurate

     

    Job Location

     

    College Station, Texas

     

    Job Type

     

    Staff

    Job Description

    The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan with 8.25% employer contribution through Teachers Retirement System of Texas (TRS); tuition assistance; and wellness programs to promote work/life balance.

    Salary:

    $3,742.67 - $6,666.66 per month commensurate with experience.

    Job Description Summary:

    Performs administrative duties including, supervision of student workers, assisting with Board of Regents special events and other administrative tasks.

     

    Responsibilities:- Interview, recommend for hire, train, supervise and schedule student workers. Student worker Workday manager.- As needed, ensure student coverage at front desk.- Coordinate catering needs for BOR Annex guests and Board meetings.- Responsible for mail being received, logged and distributed.- Assist with scheduling campus tours for visitors and special guests as requested.- Assist in management of athletic events to include ticket orders/distribution, hotel blocks, nametags, guest lists, guest bios and parking.- Assist with Board of Regents special events to include catering planning, invite distribution, RSVP tracking, registration desk operations and onsite supplies.- Coordinate photographic services which includes print items.- Assist in logging receipts & invoices to be processed and preliminary review of expense reports.- Prepare and proofread correspondence and other documentation for the Board Office.- Assist with scanning of meeting materials.- Other duties as assigned.

     

    Education and Experience:-Bachelor's degree or equivalent combination of education and experience.-Six years of related experience.

    Knowledge, Skills and Abilities:

    - Knowledge of word processing, spreadsheet, and database applications.- Excellent written communication, analytical, interpersonal, and organizational skills.- Ability to work in a high stress environment.- Ability to work with sensitive information and maintain confidentiality.- Ability to work independently once given a project.- Ability to work beyond normal office hours and/or work on weekends.

     

    - Ability to multi-task and work cooperatively with others.​

    Other Requirements:

    This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application.

     

    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

     

    Equal Opportunity/Veterans/Disability Employer.