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Inventory & Property Associate II - Anticipated Vacancy

Augusta , Maine , United States | Administrative & Office Support | Full-time

Apply by: July 18, 2025

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Department of Public SafetyJob Class Code:6532

Grade: 14/Administrative

Salary: $17.80-$25.62/Hour

The Inventory & Property Associate II assigned to the Maine State Police performs inventory management actions related to ordering, procuring, storing, distributing and/or disposing of inventory. It requires independent decision-making on the appropriate processes to follow, information to process and actions taken in accordance with standard procedures. Also required is the ability to perform work requiring lifting up to 50 pounds and/or physical exertion.

Primary responsibilities include:

+ Receiving and processing requests for MSP uniforms and equipment

+ Selecting purchasing method either by solicitation or by direct purchase with a vendor or manufacturer through extensive research, communication with vendors and requestors, on-line and in-store purchases to ensure the best pricing, availability and quality is needed for each product selection.

+ Planning and implementing the distribution of requested items and meeting delivery deadlines

+ Submitting requests or solicitations through AdvantageME or contacting multiple vendors or manufacturers to determine availability of uniforms and equipment according to specifications

+ This position must also keep the Supply room clean and organized, must accept dozens of shipments weekly, offload trucks when needed with a forklift, meet and greet internal and external customers in person, over the phone and via email.

+ In addition to the procurement of hundreds of thousands of dollars a year of equipment and supplies, this position must maintain and track all assets in an inventory database. This position also needs to reconcile credit card purchases with invoices and shipping papers. This position is responsible for on-line banking and proper documentation for all credit card and advantage purchases

Minimum qualifications:

Training, education or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of inventory and property management principles and practices to perform complex work in procuring or selling public wares or property and 2) the ability to use independent decision making on the appropriate processes to follow, information to process and actions to take in accordance with standard procedures.

All positions in this classification assume the qualifications of:Inventory and Property Assistant and Inventory and Property Associate I.

LICENSING/REGISTRATION/CERTIFICATION REQUIREMENTS: (These must be met by all employees prior to attaining permanent status in this class.)

Some positions may require possession of a valid Class B and/or Class C Maine Motor Vehicle Operator’s License.

Contact information:

Questions about this position should be directed to Lt. Bruce Scott @ [email protected]

Application Instructions:

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.

If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME 04330 or faxed to 207-287-2018. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

+ Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

+ Health Insurance Coverage – The State of Maine pays 85%-95%of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find thepremium costs for you and your family, including the percentage of dependent coverage paid by the State.

+ Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).

+ Retirement Plan– The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.09% for Confidential employees.

State employees are eligible for anextensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from theOffice of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.