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College Assistant - Ph.D. Program in Chemistry

GENERAL DUTIES

- Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.

- There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

needed.

- Maximum tenure for any employee in this hourly position is 1040 hours per year.

- Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

- Types letters, memoranda, charts, and similar materials.

- Acts as cashier.

- Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.

- Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.

- Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.

- Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.

- May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

The Ph.D. Program in Chemistry is seeking the part-time assistance of a College Assistant. The College Assistant will report to the Executive Officer (EO) of the Program. The College Assistant will work up to 20 hours per week. The duties and responsibilities of the College Assistant include, but are not limited to:

-Assists with office clerical duties

-Enters data and updates various databases, including Excel files

-Archives student records on Brightspace, CUNY Sharepoint and CUNY Dropbox

-Schedules program committee meetings, campus visits, colloquia, via Zoom meetings, WebEx, including room reservations when in-person

- Advertising program events on social media including the program Facebook, X, and Instagram pages.

-Creates course surveys on Brightspace or Qualtrics

-Disseminates program information to faculty and students via Blackboard, Mailchimp or Email

-Maintains the program’s website content and forms using Drupal, CUNY Commons or Word Press

-Creates and disseminates program newsletter using Canva and MailChimp

-Responsive to EO about programmatic needs

MINIMUM QUALIFICATIONS

- Must demonstrate sufficient skills to perform the duties of the assigned tasks.

OTHER QUALIFICATIONS

-One or more years of administrative experience

-Proficient with Email, Microsoft Office (Word, Excel and PowerPoint)

-Proficient with Zoom (as a Moderator or co-Host)

-Proficient with Blackboard (as a TA to load forms, create assignments, create surveys)

-Proficient with website content maintenance (Kentico or WordPress experience)

-Proven customer relations, and organizational skills and abilities

-Able to work efficiently and reliably on assigned tasks

- H. S. or GED required. Bachelor’s Degree preferred.

- One or more years of administrative experience

- Proficient with Email, Microsoft Office (Word, Excel and PowerPoint)

- Proficient with Zoom (as a Moderator or co-Host)

- Proficient with Brightspace (as a TA to load forms, create assignments, create surveys)

- Proficient with website content maintenance (Kentico or WordPress experience)

- Proven customer relations, and organizational skills and abilities

- Able to work efficiently and reliably on assigned tasks

COMPENSATION

$20.00 per hour

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

Please click on "Apply for Job" which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Please submit a resume, cover letter and contact information for three (3) professional references (name, title, organization, phone number, and email). Please upload all documents in Word or PDF format.

CLOSING DATE

Open until filled

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30611

Location

Graduate Center