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DJJ OPERATIONS SPECIALIST - 80055635

Date: Jun 23, 2025

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) .

Requisition No: 855290

Agency: Juvenile Justice

Working Title: DJJ OPERATIONS SPECIALIST - 80055635

Pay Plan: Career Service

Position Number: 80055635

Salary: $1,557.71-bi-weekly/$40,500.46-annually

Posting Closing Date: 08/31/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

LOCATION, CONTACT AND SALARY INFORMATION :

Contact Person: Marcia Haye (850)717-2351

Minimum Starting Salary: $1,557.71 Bi-weekly. (In accordance with current spending restrictions, an internal promotion will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher.)

DUTIES AND RESPONSIBILITIES :

This position is responsible for the administrative functions of the Bureau of Finance & Accounting. Act as the P-Card, Purchasing, General Services, and Human Resources liaison for the Bureau. Responsible for ensuring policies and procedures relating to these areas are communicated to Bureau staff. Assist staff as needed with administrative functions. Establishes and coordinates meetings, schedule appointments and order office supplies. Prepares requisitions to ensure purchase orders are issued, goods/services are received and “Receipts” in AOD. Upload PO based invoices with correct accounting codes and supporting documentation. Prepares and coordinates all personnel actions in People First. Maintains personnel files and upload required documentation in Human Resource Employment System (HRES). Assists Supervisors with personnel issues such as advertising position, hiring, onboarding, etc.

Prepare requests for duplicate or cancelled warrants and input appropriate FLAIR entries. Assist in maintaining Agency accounting files such as: voucher files and supporting documentation, cancelled warrants etc. Research and respond to Department of Financial Services (DFS) post audit requests by providing voucher schedules and supporting documentations using the File Transfer Protocol (FTP). Information must be provided within five (5) business days of the email sent by DFS. Research data for external customers (vendors or auditors) and internal customers (employees) as requested. Responsible for responding to vendor inquiries on outstanding invoices, payment information, medical reimbursements and other related issues. Research by using FLAIR, Axiom Pro, MFMP/AOD, STMS and FLAIR@DJJ systems. Respond to inquiries within same business day.

Responsible for the daily assembling of vouchers with supporting documentation for Finance & Accounting Director III. Ensure supporting documentation are correct and are uploaded in Axiom Pro within two (2) working days. Act as a back-up for the Voucher Room to sort incoming mail and mail warrants to vendors. Act as a back-up for printing the monthly interest penalty report. Monitor FLAIR daily reports for outstanding interest penalty payments, research and process the payments. Interest penalty payments must be paid within 15 days after the warrant/EFT issued.

Manages property inventories for the Bureau. Performs yearly inventory reconciliation and prepares all necessary documents for filing with General Services. Handle surplus property activities. Assists in reviewing administrative activities and coordinating special projects and maintain a teamwork environment.

Perform other duties as assigned.

Working hours: (A) Daily from 8:00am to 5:00pm

Candidate Profile (application) must be completed in its entirety.

+ Include supervisor names and phone numbers for all periods of employment.

+ Account for and explain any gaps in employment so that the hiring process is not delayed.

+ Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

+ It is unacceptable to use the statement “See Resume” in place of entering work history.

+ If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES :

Knowledge of:

Florida Accounting Information Resource (FLAIR)

Ariba on Demand/MFMP (MyFlorida MarketPlace)

Axiom Pro system, P-Card Works

Statewide Travel Management System (STMS)

Microsoft Office Products

Ability to:

To provide Excellent Customer Service

Determine work priorities and ensure proper completion of work assignments

Communicate effectively

Work independently

Establish and maintain effective working relationships with others

Communicate effectively verbally and in writing

Preference will be given to candidates with six months experience:

- knowledge of FLAIR, STMS, P-Card Works, AOD/MFMP MyFlorida MarketPlace

- working in a position with regulatory responsibilities.

SPECIAL NOTES :

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

When identified on a position description, a valid driver’s license is required.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

TALLAHASSEE, FL, US, 32301

Nearest Major Market:Tallahassee