• Executive Assistant to the Provost

    Robert Half Office Team (Baltimore, MD)


    Description

    The Executive Assistant to the Provost provides high-level administrative and operational support to the Provost, ensuring efficient day-to-day functioning of the Office of the Provost. This role involves managing complex schedules, coordinating academic affairs activities, handling sensitive and confidential information, and serving as a key liaison between the Provost and internal and external stakeholders. The Executive Assistant plays a critical role in supporting institutional priorities and promoting a professional, responsive, and efficient office environment.

    Key Responsibilities:

    + Provide executive-level administrative support to the Provost, including calendar management, meeting coordination, and travel arrangements.

    + Serve as the primary point of contact for the Provost’s office, responding to inquiries, directing communications, and maintaining positive relationships with faculty, staff, students, and external partners.

    + Prepare and manage correspondence, reports, presentations, and agendas for meetings and academic functions.

    + Support the organization and logistics of key academic events and initiatives, such as commencement, faculty meetings, strategic planning sessions, and accreditation activities.

    + Coordinate Provost-led committees and task forces, including scheduling meetings, preparing materials, and recording minutes.

    + Maintain confidential files and records, ensuring accuracy and compliance with institutional policies and legal requirements.

    + Monitor deadlines, projects, and initiatives to ensure timely progress and completion.

    + Act as a liaison between the Office of the Provost and other senior leadership, academic departments, and administrative offices.

    Requirements

    + 5+ years of experience in an executive assistant or senior administrative support role, preferably in an academic or nonprofit setting.

    + Excellent written and verbal communication skills.

    + Strong organizational skills with exceptional attention to detail and accuracy.

    + Demonstrated ability to handle confidential information with discretion.

    + Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with scheduling or workflow tools (e.g., Google Workspace, SharePoint, Adobe Acrobat).

    + Ability to manage multiple priorities, take initiative, and work independently under tight deadlines.

    + Professional demeanor and ability to interact with diverse constituencies with tact and diplomacy.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

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    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

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