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Administrative Services Officer

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Administrative Services Officer

Salary

$109,838.40 - $134,090.04 Annually

Location

Nevada City, CA

Job Type

Full Time

Remote Employment

Flexible/Hybrid

Job Number

2025-0151

Department

Information and General Services Administration

Opening Date

07/08/2025

Closing Date

7/22/2025 11:59 PM Pacific

+ Description

+ Benefits

+ Questions

Definition and Class Characteristics

INTERVIEWS FOR QUALIFIED CANDIDATES WILL BE HELD ON FRIDAY, AUGUST 1, 2025

Nevada County is seeking an Administrative Services Officer (ASO) to support the Information and General Services Departments. This is an advanced management position where individuals, under general direction, plan, organize, and direct the provision of administrative services. More importantly, the Administrative Services Officer provides administrative support to the Chief Fiscal/Administrative Officer.

Other vital duties include:

+ Identify, analyze, and recommend solutions to various administrative and fiscal problems.

+ Review and analyze applicable state and federal legislation for departmental impact.

+ Assign and review the work of fiscal support staff; coordinate workflow and provide technical mentorship and assistance.

+ Coordinate the preparation and present the annual budget, quarterly budget updates, and fiscal forecasting for each Department.

+ Manage grant reporting and auditing requirements of various funding sources.

+ Review and approve financial adjustments, journal entries, purchases, and contracts.

+ Conduct special projects and administrative studies, preparing reports of findings and recommendations.

+ Attend various Board, Commission, Committee, and other governmental and professional association meetings. Prepare agenda items for the Board of Supervisors.

+ Develop time and cost studies of departmental operations and recommend changes to promote more efficient production.

+ Confer with representatives of other agencies on administrative services problems.

The ASO is an integral part of the County's Information and General Services team whose mission is to be a healthy, effective high performing organization who are committed to serve and support our county and community. This position is crafted for individuals who have a Bachelor's degree with major course work in business, accounting, or a related field plus three years of administrative and fiscal management experience with at least two years at the level of an Administrative Services Associate with the County of Nevada is required. Additional qualifying experience may be substituted for the required education on a year for year basis to a maximum of two years. The ideal candidate has extensive knowledge and experience with budget and fiscal processes and procedures, is a collaborative teammate, and is enthusiastic about joining a fast-paced team!

This position is full-time and fully-benefited. Our staff members enjoy an extensive benefit package including, but not limited to CalPERS retirement, medical insurance, dental insurance, vision insurance, life insurance, flexible spending account, deferred compensation plan including 401(a), 457(b) and Roth options. We also offer flexible schedules and a telework option, depending on program needs.

Why Nevada County? Because here your contribution, your worth, and your ideas, all have a place. We thrive on transparent and ongoing communication through employee newsletters, social media and hosted sites. We strive to be the best version of ourselves through continuous improvement. We learn and grow as a team. Great discoveries happen when people from a diverse set of backgrounds come together. Best of all, you make a difference in the lives of our community every day. Bring your whole self to our place.

We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

If you are interested in joining our team, please read the full job descriptionhere (https://www.governmentjobs.com/careers/mynevadacounty/classspecs/1063840?keywords=&page=5&pagetype=classSpecifications) .

Benefits Guide

TheBenefits Guide (https://www.nevadacountyca.gov/492/Benefits) is a comprehensive document for employees of the County of Nevada. Information contained in this summary of benefits is not a binding document. Refer to specific unitsummaries and agreements (MOUs) (https://nevadacountyca.gov/475/Memoranda-of-Understanding-MOUs) for additional benefit information.

Health Insurance

The County sponsored plan is the PERS Gold PPO, but you can also choose plans from providers such as Anthem, Blue Shield, and PORAC (if you are a member) to suit your needs.

Health Insurance Plans

+ Anthem Blue Cross Select HMO

+ Anthem Blue Cross Traditional HMO

+ Blue Shield CalPERS Access+ HMO

+ Blue Shield Trio HMO

+ Kaiser HMO

+ PERS Gold PPO (County sponsored plan)

+ PERS Platinum PPO

+ PORAC (Available to PORAC members only)

Flexible Spending Accounts

The County offers employees the option to contribute to a pre-tax medical FSA and dependent Care FSA.

Life Insurance

Voya is the County's life insurance provider. We offer the following products through Voya:

+ Basic Accidental Death and Dismemberment

+ Basic Term Life

+ Optional Accidental Death and Dismemberment plans

+ Optional Dependent Term Life

+ Optional Term Life

Dental & Vision Insurance

Nevada County employees can opt to receive dental and vision insurance without opting for health insurance coverage as well. This will give employees more flexibility to match their choice of insurance plans to their specific needs. Ameritas Dental is the dental provider offered through Nevada County and Ameritas VSP Vision Care is our vision care provider.

Retirement

The County is a member of the CalPERS retirement system and also provides the opportunity for voluntary contributions to a 457 deferred compensation account through Nationwide by way of pre-tax and Roth payroll deductions.

CalPERS Miscellaneous Tiers: Tier 1 (Classic-former employee originally hired on or before 12/13/12 and are returning to Nevada County) 2.7% @ 55 Tier 2 (Hired by a CalPERS employer between 12/14/12-12/31/12 and coming to Nevada County with less than 6 months between separation from former CalPERS employer and hire date with Nevada County) 2%@60 Tier 3 (Hired by first CalPERS employer on or after 1/1/13 or having a break in service of more than six months between another CalPERS employer and Nevada County) 2%@62

CalPERS Safety tiers: Tier 1 (Classic-former employees originally hired on or before 12/13/12 and are returning to Nevada County) 3% @ 50. Tier 2 (Hired by a CalPERS employer between 7/2411-12/31/12 and coming to Nevada County with less than 6-months between separation from former CalPERS employer and hire date with Nevada County) 3% @ 55. Tier 3 (Hired by any CalPERS employer on or after 1/1/13) 2.7% @ 57. We encourage you to visit the CalPERS home page,www.calpers.ca.gov, to search related information about the retirement plans noted here so that you fully understand what your retirement formula means to you.

NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Any information on this page or documents and links are subject to change without notice.

Nevada County Human Resources Department

950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010 option 2

[email protected]

www.nevadacountyca.gov

01

Which of the following choices best describes your level of education? Please attach a copy of your college level transcripts (unofficial are accepted) or degree to your application.

+ Did not graduate

+ High School or GED

+ Some college: 0-59 units

+ Some college: 60-89 units

+ Some college: 90-119 units

+ Associates Degree

+ Bachelor's Degree

+ Master's Degree

02

Please let us know the major subject area of your college education.

+ Accounting

+ Business Administration

+ Economics

+ Human Resources

+ Public Administration

+ Related Field

03

If you selected "Related Field", please explain.

04

Which of the following best describes your years of experience equivalent to an Administrative Services Associate with the County of Nevada?

+ None

+ 1 year to less than 2 years

+ 2 years to less than 3 years

+ 3 years to less than 4 years

+ 4 years to less than 5 years

+ 5 or more years

05

Which of the following best describes your experience handling administrative and fiscal management responsibilities?

+ None

+ 1-2 years

+ 2-3 years

+ 3-4 years

+ 4-5 years

+ 5 or more years

06

Which of the following best describes your administrative and fiscal management experience?

+ I have not had education, training, or experience in performing this task.

+ I have had education or training in how to perform this task but have not yet performed it on the job.

+ I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.

+ I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.

+ I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist or train them in doing this task because of my expertise.

07

Describe your current or previous role(s) in budget development.

08

Please describe your approach to managing competing expectations and deadlines.

Required Question

Employer

County of Nevada

Address

950 Maidu Avenue

Nevada City, California, 95959

Phone

530 265 7010

Website

https://www.nevadacountyca.gov/

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