• Sr. Administrative Assistant

    University of Miami (Miami, FL)


    Current Employees:

    If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet (https://my.it.miami.edu/wda/erpsec/tipsheets/ER\_eRecruiting\_ApplyforaJob.pdf) .

     

    The department of Medicine, division of Cardiovascular, has an exciting opportunity for a full-time Sr. Administrative Assistant to work on the UHealth campus. The Sr. Administrative Assistant plays a key role in supporting cardiology recruitment efforts and section medical directors by coordinating interviews, preparing recruitment materials, greeting and escorting candidates, processing reimbursements, and maintaining recruitment and credentialing records. This role requires strong organizational skills, attention to detail, and the ability to communicate professionally with internal stakeholders and healthcare providers.

    CORE JOB FUNCTIONS

    + Supports department and/or department leadership with daily clerical tasks.

    + Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.

    + Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.

    + Plans meetings and takes detailed minutes, as needed.

    + Answers phone calls, provides information to callers or connects callers to appropriate staff.

    + Schedules appointments and updates calendars.

    + Makes travel arrangements and reservations for department leadership and staff, as needed.

    + Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.

    + Greets and provides general support to visitors.

    + Develops and maintains department filing system.

    + Adheres to University and unit-level policies and procedures and safeguards University assets.

    Department Specific Functions

    + Schedule and coordinate logistics for provider recruitment, including interviews scheduling, travel arrangements, reimbursements, and communication with candidates.

    + Distribute recruitment-related documentation and maintain applicant tracking system.

    + Greet and escort candidates during onsite visits.

    + Maintain accurate records related to credentialing and onboarding.

    + Assist with onboarding tasks such as licensure, DEA registration, and credentialing documentation.

    + Manage calendars, meetings, and events for faculty and section directors, ensuring alignment with academic and clinical commitments.

    + Provide general administrative support including phone coverage, document processing, supply orders, and travel reimbursements.

     

    This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

    CORE QUALIFICATIONS

    + High school diploma or equivalent

    + Minimum 3 years of relevant experience

    Knowledge, Skills and Attitudes:

    + General knowledge of office procedures and operations

    + Ability to accurately prepare and maintain records, files, reports and correspondence

    + Ability to communicate effectively in both oral and written form

    + Ability to maintain effective interpersonal relationships

    + Ability to process and handle confidential information with discretion

    + Skill in completing assignments accurately and with attention to detail

    + Proficiency in computer software (i.e. Microsoft Office)

     

    The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

     

    UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

     

    The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

    Job Status:

    Full time

    Employee Type:

    Staff

    Pay Grade:

    H5