"Alerted.org

Working Title: Intake Specialist/Admin Assistant

Job Class: Commission Administrative Assistant II

Agency: Legislative Auditor

+ **Job ID** : 87433

+ **Location** : St. Paul

+ **Telework Eligible** : Yes

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 07/10/2025

+ **Closing Date** : 07/30/2025

+ **Hiring Agency/Seniority Unit** : Legislative Auditor / Leg Auditor-Excluded Oth

+ **Division/Unit** : Leg Auditor Payroll Processing / OLA - SSD - Theisen,Katherine

+ **Work Shift/Work Hours** : Day Shift

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $27.29 - $49.32 / hourly; $56,981 - $102,980 / annually

+ **Classified Status** : Unclassified

+ **Bargaining Unit/Union** : 221 - Excluded All Others/Unrep

+ **FLSA Status** : No FLSA Required

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : No

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Help shape public policies and programs that have an impact on Minnesotans’ lives. The Office of the Legislative Auditor (OLA) is looking for curious, motivated, critical thinkers interested in applying their skills to improve state government programs and processes. OLA conducts nonpartisan audits, evaluations, and reviews of state government programs and organizations, and it reports the results to the Minnesota Legislature and to the officials responsible for the programs and organizations examined.

OLA is accepting applications for a full-time Special Reviews Intake Specialist/Administrative Assistant. In this position, you will provide complaint intake and related support to the Special Reviews Division. OLA offers flexible schedules, great benefits, and opportunity for ongoing professional development and career advancement.

Responsibilities of an Intake Specialist/Administrative Assistant include the following:

+ Receiving complaints, allegations, and reports to OLA regarding state government theft, property loss, fraud, misuse of funds, or wrongdoing, as well as:

+ Maintaining a log of such reports received.

+ Assessing whether complaints, allegations, and reports are within OLA's jurisdiction.

+ Making preliminary recommendations on whether further investigation is warranted.

+ Preparing reports, letters, emails, memoranda, forms, charts, and other work products using Microsoft Office products or other software.

+ Proofreading and distributing Special Reviews Division work products.

+ Providing administrative support to the Deputy Special Reviews and Special Reviews staff.

Minimum Qualifications

To be considered, a candidate **must submit a cover letter** **and resume** and must have:

+ Three years of progressive and directly related work experience, or the successful completion of a two-year administrative support program at an educational institution **_plus_** the minimum of one year of directly related work experience, including experience in preparing complex reports or other work products for publication.

+ Strong writing skills, including experience summarizing complex information simply and clearly in writing.

+ Demonstrated attention to detail and critical thinking skills.

+ Proficiency in Microsoft programs (Word, Excel, PowerPoint, Access).

+ Experience obtaining and handling sensitive information.

+ Experience working independently and as part of a team.

+ The ability to work effectively with people who have a diverse range of perspectives.

Preferred Qualifications

The candidate may also have the following:

+ A bachelor’s degree in business, finance, or other relative discipline.

+ Knowledge of state government and the legislative process.

+ Experience interacting with the public verbally and in writing about sensitive or controversial issues.

+ Experience editing work products to correct errors, improve clarity and readability, and ensure consistency with relevant style guides.

Additional Requirements

+ We will review cover letters and resumes to identify applicants meeting minimum and preferred qualifications. Selected applicants will go through an interview process and will be required to submit employment references. At the time of the interview, we will ask applicants to respond to a writing prompt.

+ We will conduct background checks prior to any employment offer.

+ Violations relevant to being an intake specialist at OLA may disqualify an applicant.

+ Due to the nonpartisan nature of our office, applicants with extensive prior partisan work experience may be disqualified.

+ Applicants must be legally authorized to work in the United States without needing sponsorship for an employment visa of any kind (e.g., H1B status).

This position will have the flexibility to work a hybrid schedule. The selected applicant must live in Minnesota and may be expected to work in the office on occasion.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.