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/*This position is open until filled. The first application review will be conducted on July 25, 2025.*/ *About the Montana Arts Council:* The Montana Arts Council is the state agency established to develop the creative potential of all Montanans, advance education, spur economic vibrancy and revitalize communities through involvement in the arts. We are a small team of seven creative people dedicated to supporting the arts in all their forms across Montana and maximizing access to great arts experiences for all Montanans. We conduct a variety of programs, work collaboratively together, stay responsive to constituent needs, and communicate effectively with Council members, leaders and lawmakers, our constituents, and each other. The Business Specialist position is the hub of this operation and is central to the smooth sailing of our little ship. It requires someone with keen attention to detail, and able to understand the broader vision and direction of each program. We’re looking for someone who understands systems and can help ensure they run efficiently and beneficially. We need someone who can deal gracefully with people of all personalities and positions, is organized, and is a problem solver. We are a small tight team. We get along, respect each other, and work with good cheer. Because we live in the intersection between state government and the arts field, we all have to navigate ambiguities and uncertainties with grace, brains, and good humor. If you are responsive, collaborative, thoughtful in your work, and personable, and if you believe in the power of art to improve the lives of Montanans, we hope you’ll apply for this position. *Job Overview:* This position of Business Specialist is responsible for database functions, accounting support, and general office administration. The position reports to the Chief Financial Officer. Database functions include: * Administer and maintain database and online systems to meet user needs and support operations; establish and monitor user accounts; and develop staff proficiencies. * Coordinate and maintain systems for accurate and contemporary data; collect, review, and verify data; guarantee efficient interface with other systems. Accounting support functions include: * Verify and audit invoices and supporting documents, process accounts receivable and payable transactions, research account status (e.g., payments and accruals), extract accounting data, reconcile accounts and prepare reports to ensure financial transactions meet Generally Accepted Accounting Principles and state accounting requirements. Research accounting records and reports to answer inquiries. * Manage accounts payable and accounts receivable; receive invoices and expense vouchers; evaluate and process supporting documentation; receive checks, cash, and inter-unit journals; enter the information into the online module and reconcile. Office management functions include: * Monitor requests for information; respond to or distribute phone and email messages; respond to walk-in and phone inquiries; direct inquiries to the appropriate staff person; and open and distribute mail. * Plan and make all arrangements for our bi-annual council meetings. This includes reserving meeting space, motel rooms for staff, council members and guests; remote meeting setup; and lunch delivery. *Required Knowledge, Skills, and Abilities* * Skill in the use of general office software (e.g., Word, Excel, Outlook, etc.) * Knowledge of database management including business and multimedia applications * Understanding of accounting and payroll practices * Ability to communicate effectively verbally and in writing * Accurate typing, filing, and archiving skills * Willingness to establish and maintain effective working relationships Knowledge of the Statewide Accounting, Budgeting, and Human Resource System (SABHRS) and an interest in the arts is preferred. *Minimum Qualifications (Education and Experience):* Requires education or experience equivalent to an associate degree in basic database management, business administration, technology, or a related field and/or one-year office administration experience including computer and bookkeeping experience. **Title:** *Business Specialist* **Location:** *Helena* **Requisition ID:** *25141579*