"Alerted.org

Position Information

Posting Number 20113139

Position Title Administrative Assistant III

FTE 1.00

Position Type Staff

Department Sociology Soc Work Crim Just

Position Summary Information

Job Summary/Basic Function

About This Role:

This position acts as the office manager to perform administrative, secretarial, and clerical tasks and provides support to the Department Chair and Program Directors in a multi-disciplinary department. This position performs a wide variety of administrative duties and serves as a key communication link between the Sociology, Social Work, and Anthropology department and faculty, students, and the public.

What You’ll Do – Position Responsibilities:

+ Provides administrative support to the Department Chair, Program Directors, and faculty. Monitors and develops schedules, assists in classroom assignments, works with advising and Degree Works, monitors budget, maintains supplies and equipment, and communicates with faculty and students as needed. Drafts department official communication and maintains website (as needed) and other electronic document.

+ Maintains department local area network database; prepares and distributes various correspondence; responding to emails; typing required forms and reports; answering and screening calls; copying and faxing; coordinating and scheduling meetings and events; greeting visitors; managing calendar; and ordering office supplies.

+ Maintains all required accreditation materials and annual reporting such as formatting and drafting documents, maintenance of the document repository for all programs.

+ Provides related support by training and supervising student workers; arranging dinners and special events; and reimbursements; and providing technical/software support and training.

+ Provide administrative support to the faculty; organizing meetings, minute notation, and assist with consortium meetings.

+ Other duties include creating reports for labels and lists, updating employee contact information, maintaining student records filing system, and performs other duties as assigned in response to the needs of the department.

Key Competencies:

+ Serve as the first point of contact for students, faculty, and visitors to the department

+ Answer phone calls, respond to inquiries, and direct requests appropriately

+ Maintain department records, scheduling, and filing systems

+ Support faculty with administrative needs such as supply orders, copying, and scheduling

+ Track and communicate updates to department task lists or project deadlines

+ Assist with meeting coordination, and other department activities

+ Handle time-sensitive tasks with discretion and professionalism

+ Participate required university trainings

+ Knowledge and experience working in LU computer systems such as Banner, Cardinal Purch, Argos, Degree Works, AdAstra Scheduling, Chrome River, Smartsheet, etc.

Physical Requirements: Able to lift 25 lbs and be able to perform a variety of physical tasks including lifting, bending, stooping, squatting, stair climbing and walking between buildings.

Job Conditions: In office setting that is climate controlled. The work schedule corresponds with typical working hours. 8am-5pm.

Who We Are:

Home to more than 17,000 students, Lamar University is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 120-degree options and a community that cares, Lamar students are always proud to be Cardinals. Lamar University strives to educate leaders, demonstrate excellence in student learning and career readiness, and pursue research with relevance.

Lamar University is committed to fostering an environment of teamwork where all students, faculty, and staff can learn, work, and become a part of our community.

Benefits:

+ Health, dental & vision insurance

+ Life insurance

+ State of Texas Retirement plans

+ Tuition covered at 100% for employees, spouses and/or eligible dependents.

+ Paid time off – vacation, sick, and holidays.

To see more information about the available benefits, please visit: Benefits – Lamar University (https://www.lamar.edu/faculty-staff/human-resources/hr-services/benefits/index.html)

Minimum Qualifications

+ High School diploma or GED equivalent

+ Minimum 2 years of administrative support experience in a professional setting

+ Strong verbal and written communication skills

+ Proven ability to work independently and manage multiple priorities

+ Familiarity with office technology, including email, printers, and standard software (e.g. MS Office Suite)

EEO Statement

Lamar University is An Equal Opportunity Employer

Veteran's Preference Statement

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.

Preferred Qualifications

+ Associate’s or higher degree preferred

+ Work experience at a college, university, or other school setting

+ Understanding of university systems, student services, or departmental support workflows

Security Sensitive Statement

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Salary $33,330 - $43,329

Work Hours

Application Information

Posting Date 07/09/2025

Close Date 08/15/2025

Open Until Filled No

Special Instructions