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Administrative Assistant 2

+ Job Number: 25070

+ Functional Area: Administration

+ Department: Research Laboratory of Electronics

+ School Area: VP Research

+ Employment Type: Full-Time

+ Employment Category: Non-Exempt

+ Visa Sponsorship Available: No

+ Schedule:

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Posting Description

ADMINISTRATIVE ASSISTANT 2, Research Laboratory of Electronics, to provide comprehensive administrative support to professors with teaching responsibilities and a large, active research group; support to professors includes making travel arrangements, managing contacts, complex calendar management, updating professor’s CV, preparing course material, preparing documents, guiding travel and other reimbursements, supplies and services procurement, and monitoring deadlines; provide administrative support for multiple programs and projects; respond to inquiries requiring an understanding MIT policies and procedures, inquiries may be complex and require additional research; take ownership of inquiries by providing explanations and instructions; ensures inquiries are addressed and resolved; compose correspondence and other document; make editorial changes in materials, including limited rewriting, tables, and graphics; independently check for accuracy of content; research and gather information for content; independently reply to correspondence when appropriate; and draft work area materials such as briefings, newsletters, and other documents.

Job Requirements

REQUIRED: High School diploma or equivalent; a minimum of three years of office or related experience; strong organizational skills, fastidious attention to detail, and the ability to prioritize, anticipate, and initiate administrative tasks; robust customer service orientation; and solid interpersonal skills and ability to build relationships within the lab, with colleagues and RLE HQ staff. PREFERRED: Bachelor’s degree and a thorough understanding of MIT administrative processes. Job #25070-5

7/11/2025