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Executive Secretaries & Admin Assistants 139516-2

+ Full-time

+ Helen Hayes Hospital 51-55 Rte 9W, West Haverstraw, NY 10993

+ Starting at $21 /HR depending on Experience

+ Job Description:

Must provide high-level administrative support by conducting research preparing statistical reports and handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. May also train and supervise lower-level clerical staff. Knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes is necessary. May act as immediate supervisor's personal representative in dealing with public and in routine contracts with other State executives; perform special assignments, studies and routine administrative functions as specifically directed; screen incoming correspondence, refer to appropriate staff, and follow up to assure timely response. Perform related duties as required.

Day to Day Tasks

In addition to the above, the following are the responsibilities that are required:

- Coordinates Medical Staff activities and acts as a liaison between the Medical Staff, other professional staff and Administration to ensure that the administrative responsibilities of the Medical Staff are met.

- Oversees all Medical Staff credentialing activities and privilege delineation activities in accordance with the Medical Staff policies, bylaws and rules and regulations to ensure that only qualified practitioners provide care at the hospital.

- Provides technical and administrative support to the Medical Staff Committee, Medical Executive Committee and the Credentials Committee. This includes, but not limited to, agendas, minutes, credentialing reports and compilation of data for quality improvement and reporting.

- Provides support to review and update the Medical Staff Bylaws.

- Oversees staff responsible for the following Medical Staff Office functions: EPriy, Medicare enrollment and revalidation, OPPE/FPPE, Health Commerce System enrollment, insurance panel and CAQH credentialing, transfer agreements, professional billing, scheduling with practitioners, updating contract information lists, on-boarding and off-boarding Medical Staff and supporting Medical Staff and Hospital Intranet.

- Design, implement and analyze required hospital-wide surveys including, but not limited to Employee Engagement and Patient Surveys. Produced reports and presentations resulting from the survey’s findings.

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