"Alerted.org

Overview:

Responsible for the Reception area serving the Executive Offices where primary duties are assisting the Chairman and Vice Chairman. Provides hospitality as needed. Assists the Executive Assistants as requested.

Primary Responsibilities:

+ Screen telephone calls and receive visitors; resolves routine and some complex inquiries. Schedule and maintain calendar of appointments and meetings and coordinate related arrangements.

+ Greet and welcome visitors to the Executive Area and other business units.

+ Assist the Executive Area for meeting preparation, catering management, clerical work.

+ Coordinate special arrangements (confidentiality, security, hospitality) for VIP visitors (business leaders, major customers, political figures, celebrities) to the Executive Area.

+ Performs advanced, diversified and confidential secretarial / assistant duties requiring skill and knowledge of departmental policies and practices.

+ Prepares Executive correspondence using word processing software.

+ Screens telephone calls and visitors, and resolves routine and some complex inquiries.

+ Accept packages and notify employees.

+ Notify building security of guests scheduled to arrive.

+ Set up and maintain calendar tracking for conference room coordination.

+ Provide administrative services for traveling EVP's and other visitors to the floor

+ Prepare correspondence to clients for events they have to attend.

+ Prepare correspondence/Thank you's for various items that are received by the Chairman's Office.

+ Responsible for supply ordering which includes paper and other office supplies.

+ Arranging for car services and maintaining flight information for guests/board members.

+ Responsible for ordering messenger services.

+ Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies.

+ Promote an environment that supports belonging and reflects the M&T Bank brand.

+ Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.

+ Complete other related duties as assigned.

Supervisory/ Managerial Responsibilities:

N/A

Education and Experience Required:

High School diploma plus 2 years of experience as a Receptionist, Secretary, Executive Assistant, or in Corporate Hospitality.

Competency with computers, including word processing and spreadsheet software.

Courteous and friendly manner in person and on the phone.

Clear and professional written communications (mail, memos, e-mail).

Proficiency with telecom equipment for all conference rooms for meeting set up.

Education and Experience Preferred:

Previous college classes or college graduate.

Experience directly supporting Senior Executives.

M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $18.57 - $30.95 Hourly (USD). The successful candidate’s particular combination of knowledge, skills, and experience will inform their specific compensation.

Location

Buffalo, New York, United States of America

M&T Bank Corporation is an Equal Opportunity/Affirmative Action Employer, including disabilities and veterans.