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DCJ Fiscal/Administrative Supervisor

Recruitment # 250709-2597CJ-001

Location Rocky Hill, CT

Date Opened 7/14/2025 5:00:00 PM

Salary $100,522.00 - $133,274.00/year

Job Type Open to Statewide Employees

Close Date 7/22/2025 11:59:00 PM

Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)

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+ Introduction

Introduction:

The State of Connecticut (https://portal.ct.gov/) , Division of Criminal Justice (DCJ) (https://portal.ct.gov/dcj) is responsible for the investigation and prosecution of all criminal matters in the State of Connecticut. It is an independent agency of the executive branch of state government, established under the Constitution of the State of Connecticut. The Division is composed of the Office of the Chief State's Attorney, located in Rocky Hill, Connecticut, and the Offices of the State's Attorneys for each of the thirteen Judicial Districts in the State of Connecticut.

About this Position:

We are recruiting for a full-time DCJ Fiscal/Administrative Supervisor (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=2597CJ&LinkSpec=RecruitNum2&R1=&R3=) for the Office of the Chief State's Attorney ~ Financial Services Division~ in Rocky Hill, CT. This position works Monday through Friday, based on a 40-hour work week, with core hours of 8:00am to 5:00pm. The position number is 5114. The incumbent will be required to complete a background check prior to start date.

What We Can Offer You:

+ Visit our new State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page!

+ The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 (https://portal.ct.gov/DAS/Press-Room/Press-Releases/2023/Forbes-State-of-CT-Ranked) - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.

+ Professional growth and development opportunities.

+ A healthy work/life balance (https://www.youtube.com/watch?v=y6n9M1Qd5fo) to all employees.

About Us:

The Division of Criminal Justice (https://portal.ct.gov/dcj) (Division) and its employees are committed to the fair and equal administration of justice in Connecticut. To this end, the Division acknowledges its duty to investigate and prosecute matters within its jurisdiction diligently, ethically and impartially, honoring its constitutional and common law foundations. By ensuring that the criminal laws of the State of Connecticut are enforced fairly and constitutionally, the Division honors the rule of law upon which our nation is founded. Accomplishing this mission depends upon skill, creativity, and constructive interaction of all Division employees with the law enforcement community and advocacy in the highest traditions of the Office of State's Attorney, the first public prosecutor in America.

Selection Plan

IMPORTANT: In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

FOR ASSISTANCE IN APPLYING:

Please read (https://www.jobapscloud.com/ct/sup/applicanttips2023november.pdf) or watch (https://www.youtube.com/watch?v=Y8sOb10qYXQ) our Applicant Tips on How to Apply!

To Apply:

+ The only way to apply to this job posting is via the "APPLY" or "APPLY ONLINE" buttons on the official State of Connecticut Online Employment Center (https://www.jobapscloud.com/CT/) job posting.

+ In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the closing date on the job opening, unless otherwise specified.

+ You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.

+ Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , C.G.S. 46a-60 (https://www.cga.ct.gov/current/pub/chap\_814c.htm#sec\_46a-60) , resumes are not accepted during the initial application process. As the recruitment progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.

+ NOTE: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

After You Apply:

+ All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to [email protected].

+ All communication with applicants will be through the JobAps system, so applicants are encouraged to check for updates to their JobAps portal account. Please ensure that you are utilizing the correct email address for notices to be sent to you from the JobAps system. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. Helpful Tips to prepare for your interview (https://www.jobapscloud.com/CT/jobs/?b=IT&preview=1) .

+ Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees, which is available at www.ct.gov/ethics (https://portal.ct.gov/ethics) .

Contact Us:

+ Updates will be available through your JobAps portal account. Questions about this position should be directed to the hiring agency's human resources office: [email protected] or 860-258-5800.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Division of Criminal Justice this class is accountable for supervising staff engaged in a variety of fiscal and administrative functions, with major emphasis on fiscal administration.

EXAMPLES OF DUTIES

+ Supervises maintenance of accounts;

+ Supervises preparation of financial statements and reports and budget requests in financial planning;

+ Reviews and authorizes expenditures;

+ Schedules, assigns, oversees and reviews work of staff;

+ Provides staff training and assistance;

+ Conducts performance evaluations;

+ Determines priorities and plans work;

+ Establishes and maintains procedures;

+ Develops or makes recommendations on development of policies and standards;

+ Acts as liaison with other operating units, agencies and outside officials regarding policies and procedures;

+ Prepares reports and correspondence;

+ Oversees planning and implementation of financial aspects of EDP systems;

+ Utilizes EDP systems for financial records, reports and analyses;

+ Assists in analyzing impact on proposed regulations and legislation on agency fiscal/administrative programs and functions;

+ Supervises grants and contract administration, including fiscal record keeping and reporting and preparation of new contracts and grant applications;

+ Supervises requisitioning, stores and inventory control;

+ Supervises purchasing functions;

+ In addition to supervising fiscal/administrative functions, may supervisor support services such as stores, inventory, facilities/equipment maintenance, mailroom, facilities/equipment security;

+ May supervise payroll preparation;

+ Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

+ Considerable knowledge of

+ principles and practices of public administration with special reference to government budget management and governmental accounting;

+ relevant agency policies and procedures;

+ relevant state and federal laws, statutes and regulations;

+ Knowledge of

+ grants and contracts preparation and administration;

+ purchasing principles and procedures;

+ business law as it applies to purchasing contracts and sales;

+ payroll practices and procedures;

+ Considerable

+ interpersonal skills;

+ oral and written communication skills;

+ Considerable ability in preparation and analysis of financial and statistical reports;

+ Ability to

+ understand and apply relevant state and federal laws, statutes and regulations;

+ utilize EDP systems for financial management;

+ Supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Eight (8) years of professional experience in a combination of fiscal/administrative functions (e.g., budgeting, accounting, payroll, purchasing) at least one (1) of which must be an accounting or budgeting function.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at the professional working level of a Fiscal/Administrative Officer or Accountant.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

+ College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

+ A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

The preferred candidate will have the following:

+ Experience with Grants and Contracts Administration;

+ Experience with Asset Management; and

+ Advanced Microsoft Excel experience.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

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