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Position Title:

Purchasing Agent II (may underfill at a level I)

Job Description:

Incumbents in this job follow procedures established for preparation of quotes, bids, RFP's, requisitions, and contracts necessary to assure flow of commodities, services and construction. Performs research on market forces, pricing, and supply problems. Develops and screens more complex product specifications in order to independently make purchasing decisions. Gives direction and guidance to department buyers on policies, regulations, and procedures. Makes purchasing decisions critically impacting the financial viability of the department such as those generating revenue on which the agency depends. May serve as a liaison between an assigned department and the Division of Purchasing.

About the Position:

The Division of Purchasing and Contract Management is looking for a person who will provide great customer service to City Departments in their mission while adhering to City Code and Policy and procurement best practices. The position provides a great opportunity to learn about government procurement and finance and how the City operates.

About the Team:

We are looking for a new team member who either has experience in procurement or would like to learn about procurement. The Division of Purchasing and Contract Management is located in City Hall and is part of the Department of Finance.

Position Salary Range:

Purchasing Agent I: $ 33.84 - $36.26

Purchasing Agent II: $ 35.52 - $38.05

This position is eligible for full city benefits, including:

+ Health Insurance (95% of premium paid by city)

+ Dental, Vision and Life Insurance

+ Paid vacation and personal leave

+ Six to Twelve weeks of paid parental leave from day 1 of employment

+ Retirement contributions toward a pension plan and/or 401(k)

+ A robust Employee Assistance Plan (EAP)

+ Up to $4,000 tuition reimbursement annually

+ Discounted supplemental benefits like pet insurance and legal services

IMPORTANT: Early application submittal is encouraged. This position will remain open until filled and may close at any time without notice.

PURCHASING AGENT I - Following general instructions and with discretion as to work details, performs procurement and contract management tasks of an entry level to mid-level nature requiring knowledge of procurement principles and practices. Interprets data, analyzes reports and recommends action to be taken. May assist in the development and conducting of more complex procurement processes. Requires one to two years of related work experience.

PURCHASING AGENT II - Performs purchasing and contract management duties of a complex nature requiring advanced knowledge and competency in procurement principles and practices. Works with broad discretion as to work details on assignments of a varied, diverse, and difficult nature. Requires two to four years of related work experience. Some discretion is required to perform duties.

Key Responsibilities:

+ Ensures compliance with applicable federal and/or state laws, regulations, and/or agency rules, standards and guidelines, etc.

+ Writes, reviews, and/or negotiates grants, contracts and/or agreements. Reviews and/or inspects work for quality, accuracy, and completeness.

+ Coordinates and/or acts as a liaison between agency or work unit and other agencies, work units, organizations, suppliers, etc.

+ Monitors frequency of purchases and recommends possible options to increase effectiveness of purchasing power.

+ Reviews documents and reconciles discrepancies; makes needed adjustments.

+ Obtains, documents, and tabulates quotes on items covered by existing contracts.

+ May draft contracts and process amendments and develop solicitation related written materials.

Minimum Qualifications:

+ Graduation from an accredited four-year college or university with a degree plus related work experience, as stipulated for each level noted above. Education and work experience may be substituted one for the other on a year-for-year basis.

+ Ability to apply professional judgment in the application of standard and advanced procurement techniques and principles.

+ May require knowledge of the specific laws, ordinances and regulations governing financial operation of the City and experience in public procurement.

+ Basic typing skills and knowledge of personal computer operation, including proficiency with office software applications such as MS Word and Excel.

+ Ability to communicate effectively with others, both orally and in writing.

+ Ability to understand and follow oral and/or written policies, procedures and instructions.

+ Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines.

Working Conditions:

+ Light physical effort. Some discomfort associated with prolonged periods of confinement to workstation, concentrating on figures and computer reports, and video display screens.

+ Low level exposure to stressful situations as a result of human behavior.

Career Ladder:

+ To be eligible for advancement from Purchasing Agent I to II, incumbents must demonstrate satisfactory job performance in addition to meeting all established minimum job qualifications at the next level. Position changes are subject to availability of funds, department approval and concurrence of the Human Resources Department.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

POSITION TYPE Full-Time

POSITION SALARY RANGE

Purchasing Agent I: $ 33.84 - $36.26

Purchasing Agent II: $ 35.52 - $38.05

DEPARTMENT Finance

Full Time/Part Time:

Full time

Scheduled Hours:

40

Salt Lake City is a place where your skills and dedication directly contribute to the community. With a team serving over 200,000 residents, we take pride in delivering meaningful work—from maintaining infrastructure to shaping public programs—with integrity and professionalism.

We value experience, accountability, and results. Our organization recognizes talent and rewards contribution, offering employees opportunities to grow, lead, and make a lasting difference.

If you're driven by public service and want to help shape the future of our city, we’d love to work with you.

Salt Lake City offers a competitive and well-rounded benefits package designed to support your health, financial future, and professional growth. To learn more, visit our Benefits & Wellness (https://www.slc.gov/hr/benefits-and-wellness/) site.

Health & Wellness

+ 95% City-paid medical insurance

+ Dental, vision, life insurance

+ HSA (with $1,000–$2,000 City contribution)

+ Wellness clinic for employees & families

+ Robust Employee Assistance Program (EAP)

Financial Perks

+ Tuition reimbursement (up to $4,000/year)

+ Retirement contributions (pension and/or 401(k))

+ Discounted pet insurance, legal services, and more

Thinking about applying or weighing another offer?

Use our Total Compensation Calculator (https://tools.slc.gov/totalcompensation/) to see the true value of your job offer—including salary, benefits, retirement, and more.

We know time away from work is essential for rest, personal needs, and family life. Salt Lake City offers generous paid leave to help you recharge and stay balanced. To learn more, visit our Benefits & Wellness (https://www.slc.gov/hr/benefits-and-wellness/paid-leave/) site.

+ 12 vacation days to start

+ 12 paid holidays + 1 personal holiday

+ Up to 80 hours personal leave annually

+ 6 - 12 weeks of paid parental leave

+ Bonus leave credit for eligible rehires & public sector transfers

Our Recruitment Team is ready to assist you throughout the entire hiring process—from questions about job openings to application support. Reach the Recruitment Team at 801-535-6699Or email: [email protected]

The City is committed to the full inclusion of all qualified individuals. As part of this commitment, Salt Lake City will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources at 801-535-7900.

Salt Lake City is proud to be a partner of the Utah Patriot Program, providing employment opportunities for Veterans, Military and spouses. We are also a proud National Service Partner.