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Administrative Program Specialist A

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Administrative Program Specialist A

Salary

$3,127.00 - $6,136.00 Monthly

Location

New Orleans, LA

Job Type

Classified

Job Number

210583

Department

SE LA Flood Protection Auth-East

Opening Date

07/14/2025

Closing Date

7/28/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

OUR MISSION

Our mission is to ensure the physical and operational integrity of the regional flood risk management system in southeastern Louisiana as a defense against floods and storm surge from hurricanes. We accomplish this mission by working with local, regional, state, and federal partners to plan, design, construct, operate and maintain projects that will reduce the probability and risk of flooding for the residents and businesses within our jurisdiction.

About this position

The Orleans Levee District and the East Jefferson Levee District Police Departments are responsible to patrol and inspect 192 miles of levees and floodwalls that surround the parishes of Orleans, St. Bernard and Jefferson and to check various gauges and flood structures to ensure the integrity of the levee system. The Department also serves to protect lives and property, with primary emphasis on law enforcement, through crime and accident investigation and arrangement for provision of emergency services. This position supports the mission of both the Orleans Levee District and the East Jefferson Levee District Police departments ; it serves as the confidential executive assistant to the Appointing Authority (Police Superintendent). The incumbent performs a variety of highly responsible and complex administrative and supervisory duties that are delegated by the Appointing Authority to relieve their administrative burden.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

+ Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

+ Managing Performance: The ability to direct and to evaluate the work of employees.

+ Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

+ Acting Decisively: The ability to make decisions quickly and effectively.

+ Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.

+ Building and Supporting Teams: The ability to combine your actions and efforts with others to work toward achieving a common goal.

+ Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

+ Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.

+ Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

+ Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Minimum Qualifications

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090) .

Job Duties and Other Information

Job Duties:

50%--Administrative

+ Draft and execute all general orders and directives issued by the Police Superintendent

+ Draft and generate department memos to include responses to outside agencies, on behalf of Police Superintendent

+ Prepare for Superintendent’s review, statutorily required and elective CEA's/MOU's

+ Act as the Police Department liaison to outside law enforcement/government agencies

+ Collect up-to-date laws, city ordinances and police best practices to assist the Police Superintendent to develop, plan and evaluate, on an ongoing basis, Department Policies for better efficiency in department operations

+ Receive and disburse incoming mail, phone calls and messages to the department

+ Work with HR Department to:

+ Identify budgeted vacancies

+ Review and update job descriptions, as needed

+ Review and consult on pay data provided by HR for classified law enforcement positions

+ Management of Police Department compliance for Civil Service Continuous Performance Management in accordance with the agency policy and timelines

+ Prepare materials needed for meetings, such as agendas, handouts, binders, etc.

+ Collect and compile crime data from the New Orleans Police Department MAXX report to distribute to department members so that they may better identify specific crime trends within their designated patrol areas

+ Regularly conduct audits of department central records/incident reports

+ Collect and prepare police related reports/documents for the legal department when required for public records requests

25% -Strategic Planning

+ Develop and manage the Police Department’s strategic planning process and monitor progress towards defined goals

+ Perform complex administrative work and analysis to support the coordination, planning and review of both the Orleans Levee District and East Jefferson Levee District Police Department budget operational activities

+ Work with the IT Department and the Police Superintendent to build out CAD/RMS program to include NIBRS compliance; and all calls for service, signals, structure names/locations, addresses, etc.

+ Works with the Procurement Supervisor for the procurement of new equipment, technology and training for the Police Departments

+ Oversee the monthly crime reporting for the Police Departments

20% -Compliance

+ Conduct specific Police departmental onboarding, training and managing compliance for third party software platforms

+ Perform tasks associated with the Police department for the agency's FEMA reimbursement process

+ Maintain and update police department files

+ Coordinate with Mechanic Supervisor to ensure Police department’s schedule for preventative maintenance complies with agency policy

+ Coordinate deployment of emergency and technology equipment and assets

+ Coordinate with the Procurement Supervisor on the purchase of specialized tools, equipment and equipment (i.e. simunition, ammunition, officer safety equipment, dynamic entry tools, less-lethal hardware, etc.)

+ Manage and act as the department's property custodian:

+ Maintain listing of badge, vehicle and radio assignments for police personnel

+ Distribute, monitor, keep inventory of uniform vouchers issued

+ Ensure the police department is properly stocked on supplies needed for daily usage:

+ Paper materials, office supplies, water, coffee, janitorial supplies

+ Create requisitions for supplies when needed, completing the proper steps with the finance department

+ Prepare both Orleans Levee District and East Jefferson Levee District Police department operational and administrative reports for Superintendent of Police’s review

+ Prepare monthly Police Department reports for Board presentation

+ Attend neighborhood association meetings, Board meetings and departmental meetings to develop and recommend best practices for crime prevention and public safety accountability

+ Identify applicable law enforcement eligible grants

5%--Other Duties as Assigned

+ Provides other support and assistance to the Police Superintendent as required

Note: During emergency events (hurricanes, high water events, etc.) incumbents may be required to report for and remain on duty for the duration of the event or until released by the appropriate authority.

Position-Specific Details:

Appointment Type: Probational

Career Progression: This position does not participate in a Career Progression Group.

Work Schedule: This is a full-time position (40-hour work week).

Compensation: Full-time employees are eligible for a compressive benefits package, including participation in the state’s retirement plan, health insurance, agency-paid short-term disability coverage, paid holidays and paid annual and sick leave.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring and retention of individuals with disabilities.

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply”link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

For further information about this vacancy contact:

Celeste Wertz

Southeast Louisiana Flood Protection Authority-East

[email protected]

(504) 286-3237

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

AD: Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively.

+ 1= I have no experience and/or am uncomfortable acting decisively

+ 2= I have limited experience or require assistance to act decisively

+ 3= I can act decisively

+ 4= I can act decisively and help others improve their ability to act decisively

02

AD: Explain your rating by providing specific and relevant examples in the box below.

03

AEI: Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.

+ 1= I have no experience and/or am uncomfortable acting with ethics and integrity

+ 2= I have limited experience or require assistance to act with ethics and integrity

+ 3= I can act with ethics and integrity

+ 4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity

04

AEI: Explain your rating by providing specific and relevant examples in the box below.

05

BST: Rate your ability to build and support teams based on our definition: The ability to combine your actions and efforts with others to work toward achieving a common goal.

+ 1= I have no experience and/or am uncomfortable building and supporting teams

+ 2= I have limited experience or require assistance to build and support teams

+ 3= I can build and support teams

+ 4= I can build and support teams and help others improve their ability to build and support teams

06

BST: Explain your rating by providing specific and relevant examples in the box below.

07

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

08

CE: Explain your rating by providing specific and relevant examples in the box below.

09

DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.

+ 1= I have no experience and/or am uncomfortable demonstrating accountability

+ 2= I have limited experience or require assistance to demonstrate accountability

+ 3= I can demonstrate accountability

+ 4= I can demonstrate accountability and help others improve their ability to demonstrate accountability

10

DA: Explain your rating by providing specific and relevant examples in the box below.

11

DPf: Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.

+ 1= I have no experience and/or am uncomfortable displaying professionalism

+ 2= I have limited experience or require assistance to display professionalism

+ 3= I can display professionalism

+ 4= I can display professionalism and help others improve their ability to display professionalism

12

DPf: Explain your rating by providing specific and relevant examples in the box below.

13

FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

+ 1= I have no experience and/or am uncomfortable following policies and procedures

+ 2= I have limited experience or require assistance to follow policies and procedures

+ 3= I can follow policies and procedures

+ 4= I can follow policies and procedures and help others improve their ability to follow policies and procedures

14

FPP: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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