• Administrative Assistant 2

    Massachusetts Institute of Technology (Cambridge, MA)


    Administrative Assistant 2

     

    + Job Number: 25067

    + Functional Area: Administration

    + Department: Earth, Atmospheric & Planetary Sciences

    + School Area: Science

    + Employment Type: Full-time (Hybrid)

    + Employment Category: Non-Exempt

    + Visa Sponsorship Available: No

    + Schedule:

     

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    Posting Description

    ADMINISTRATIVE ASSISTANT 2, Earth Atmospheric and Planetary Sciences (EAPS) to provide high-level administrative support to faculty and research groups, including complex travel coordination, reimbursements, and event planning; manage procurement, credit card transactions, and research grant reconciliations; support office and lab operations by ordering supplies, coordinating shipments, and overseeing space assignments, signage, and facility work orders; assist with field trips and workshops involving internal and external collaborators; maintain common areas, update websites, and schedule appointments for faculty and visitors; liaise with HR on onboarding logistics and support department-wide initiatives in collaboration with the EAPS Headquarters team; and perform special projects and other administrative duties as assigned.

    Job Requirements

    REQUIRED: High school diploma or equivalent with a minimum of three years of experience in a fast-paced office environment; proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); solid communication skills; the ability to adapt quickly to new software and systems; highly organized, detail-oriented, and capable of managing multiple priorities under tight deadlines; demonstrated ability to work both independently and collaboratively, with sound judgment and problem-solving skills; a self-starter who takes initiative and maintains a high level of accuracy. PREFERRED: Experience with MIT systems such as SAP. Job #25067-5

     

    7/11/2025