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Description

We are looking for an experienced Office Manager to join our team in Salt Lake City, Utah. This role involves managing comprehensive accounting and administrative responsibilities, ensuring seamless operations across various business functions. The ideal candidate is detail-oriented, organized, and capable of supporting multiple departments while maintaining high standards of quality and accuracy.

Responsibilities:

• Oversee contract management processes, including reviewing incoming contracts for accuracy, preparing supporting documents, and ensuring quality control in billing submissions.

• Maintain and update data within internal systems, ensuring consistent and accurate entries while providing guidance to team members on system usage.

• Monitor credit applications and conduct credit screenings for contracts to facilitate timely billing.

• Generate and analyze reports related to credit, production, and accounts receivable, proactively addressing delays and developing tracking solutions.

• Coordinate transit installation schedules, manage inventory records, and maintain communication with external partners as needed.

• Organize and manage office operations, including equipment maintenance, policy deployment, and employee training in collaboration with management.

• Handle accounts payable tasks, such as setting up new vendors, coding expenses, and negotiating product purchases with vendors.

• Support human resources functions by assisting with new employee documentation, arranging screenings, and maintaining confidentiality in employee matters.

• Plan and organize sales meetings, including booking venues, coordinating travel, preparing presentation materials, and contributing to meeting discussions.

• Provide general administrative support, including receptionist duties and assisting the team with various projects.

Requirements • Proficiency in Microsoft Excel, including advanced formulas and data manipulation.

• Strong administrative and organizational skills with experience in back-office support.

• Familiarity with contract terms and processes, including review and quality assurance.

• Ability to manage multiple tasks and prioritize effectively in a dynamic work environment.

• Excellent communication and interpersonal skills for liaising with team members, vendors, and partners.

• Experience in managing accounts payable and purchasing processes.

• Knowledge of human resources practices and the ability to maintain confidentiality.

• Detail-oriented mindset with a commitment to delivering accurate and high-quality work.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .