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Financial Program Specialist

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Financial Program Specialist

Salary

$59,550.40 - $74,339.20 Annually

Location

Eugene, OR

Job Type

Full-Time Regular

Job Number

04136

Department

Planning & Development Department

Division

Building & Permit Services Division

Opening Date

06/30/2025

Closing Date

7/28/2025 5:15 PM Pacific

+ Description

+ Benefits

+ Questions

General Statement of Duties

Are you a positive, collaborative, and motivated individual who enjoys delivering excellent customer service while supporting meaningful work in your community? If so, we invite you to apply for the Financial Program Specialist position in the Building & Permit Services Division of the Planning and Development Department.

In this key administrative support role, you’ll assist both internal staff and external customers at the City’s Permit and Information Center. Your work will focus on a wide range of administrative and paraprofessional tasks related to:

+ Procurement and accounts payable

+ Customer and client service

+ Daily financial transaction reconciliation

You’ll play a vital part in ensuring accuracy and efficiency in financial processes, requiring a comprehensive understanding of:

+ City of Eugene purchasing rules

+ Best practices in cash handling and revenue reconciliation

+ City and departmental procedures related to procurement and payments

You’ll collaborate closely with Budget Analysts, Senior Program Coordinators, Administrative Specialists, and Central Services Finance to improve systems, promote best practices, and support staff training and development.

This position also provides direct customer service support to staff and the public—particularly around building permit intake and inspection scheduling—so strong communication skills and a service-oriented mindset are a must.

If you're ready to contribute your administrative and financial skills to support a department that plays a direct role in shaping Eugene’s built environment, we encourage you to apply!

To learn more about the City of Eugene organization and the area, see the Supplemental Information section below!

Application Deadline: Monday, July 28, 2025, at 5 p.m. P.T.

Accepting Online Applications Only

Information on How to Apply (https://www.eugene-or.gov/674/How-to-Apply)

Classification: Program Specialist – AFSCME (https://www.governmentjobs.com/careers/eugene/classspecs/19890?keywords=program%20specialist%20&pagetype=classSpecifications) ,

Salary Range: $27.85 - $34.77 hourly.

*This salary range will have a cost-of-living increase of 2.8% effective 7/1/2025.

The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the Oregon Equal Pay Act (OEPA) (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) .

Department, Division: Planning and Development, Building & Permit Services Division

Union Representation: American Federation of State, County and Municipal Employees (AFSCME)

Work Location: Atrium Building, 99 W 10th Avenue. Must reside in the State of Oregon and be able to report onsite in Eugene, Oregon.

Schedule: Monday - Friday, 7:00 a.m. – 3:30 p.m. with the flexibility per business need.

Benefits: The City of Eugene offers robust and competitive benefits. For more info rmation , select the B enefits Tab, or view benefits summaries (https://www.eugene-or.gov/DocumentCenter/View/59858/Benefits-at-a-Glance-Guide) as well as see information about all employee benefits (https://www.eugene-or.gov/253/Employee-Benefits) .

Bilingual Pay Benefit: This position qualifies for up to an additional 5% of base salary for bilingual pay . Please see “Supplemental Information” at the end of the posting for more information.

Living & Working in Eugene: I nformation a bout living in Eugene, how the City of Eugene operates , and more can be found on our website (https://eugene-or.gov/4913/Living-Working-In-Eugene) .

Examples of Duties Performed - Duties may include but are not limited to the following

+ Manages daily financial transaction reconciliation for the Permit Information Center, including transactions related to eBuild, the Business License Program, Rental Housing program, and others as required.

+ Provides specialized information and assistance to the public or other employees requiring a thorough knowledge of procurement and accounts payable components, relevant laws, regulations, policies and procedures; interprets and applies program information to a variety of situations and the processing of requests; determines when to contact appropriate program staff for assistance; may assist the public with program compliance questions and issues.

+ Develops and maintains accurate and timely record-keeping, tracking and queries within database systems; develops data file layout and reports; assures inclusion of information from required sources; monitors accuracy of data; tests and implements program changes; provides training and designs procedures.

+ Assists with the design, implementation, monitoring and maintenance of procurement and accounts payable processes, procedures especially in the areas of financial reconciliation and cashiering systems; responsible for monitoring procurement and accounts payable activities with a focus on continuous improvement.

+ Assists with the design, implementation, monitoring and maintenance of cashiering and reconciling, procedures and systems; may be responsible for monitoring cashiering and financial activities and processes with a focus on continuous improvement.

+ Monitors processes and compliance to policy and legal standards for cash handling, document retention, and reconciliation for the Permit Information Center and Building and Permit Services.

+ Develops and/or coordinates the processing of forms, notices, orders or materials required for program area functions. Develops instruction manuals describing procedures and requirements; may write newsletters and develop/maintain websites; writes project proposal descriptions, handbooks, program procedures, management reports, and business correspondence.

+ Researches cashiering transactions and information; evaluates findings and compiles recommendations and reports.

+ Maintains complex and specialized records.

+ Prepares correspondence, brochures, handouts and a variety of statistical or narrative reports.

+ Provides support to reception and other administrative staff.

+ May prepare and develop meeting materials related to reconciliation and cashiering process improvements to be presented at divisional meetings; prepares and presents continuous improvement concepts as related to reconciliation and cashiering processes at staff meetings and/training sessions; provides staff support during meeting.

+ May lead and direct procurement and accounts payable as well as reconciliation and cashiering work activities of other support staff or temporary employees.

+ Designs and presents formal program-related presentations including training sessions.

+ Represents the program area or division at taskforces, committees, etc., as assigned.

+ May schedule, oversee the work activities of, and provide training to staff in lower classifications, temporary clerical employees and/or volunteers.

+ Performs a variety of program administrative duties such as preparing, coordinating, and overseeing contracts, invoices, and other areas as assigned.

+ Communicate effectively and supportively - both verbally and in writing - confidently, clearly, and professionally to a variety of employees, supervisors, managers, and members of the community.

+ Actively supports and respects diversity in the workplace.

+ This position is a member of the coordinated services team and will also perform shared customer service duties.

+ Performs other related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED

+ Receives supervision from the Coordinated Services Supervisor.

+ May exercise lead direction over other clerical employees.

To view detailed information on the duties, knowledge, and abilities that may be expected for this position, please see the classification: Program Specialist – AFSCME (https://www.governmentjobs.com/careers/eugene/classspecs/19890?keywords=program%20specialist%20&pagetype=classSpecifications)

Qualifications

Minimum Qualifications

When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position.

Experience

Four years of progressively responsible clerical or technical support experience, preferably including one year in procurement, account payable, or related area. Basic bookkeeping required, advanced bookkeeping skills preferred.

Education

High school diploma or G.E.D. equivalent. Post secondary course work in office management or the specific program area desirable.

Background

Must pass a background check.

License

Valid Oregon driver’s license [or, the ability to obtain by date of hire]; must pass driving records check and, if hired, maintain a driving record that meets the City’s standard. Oregon law requires that an out-of-state license holder must obtain a valid Oregon license (with appropriate endorsements) within 30 days of becoming domiciled in the state (ORS 803.355).

The ideal candidate will have the following knowledge, skills, and abilities

Knowledge of:

+ General program knowledge and basic background in financial operations such as cash register reconciliation.

+ Department and citywide program procedures, policies, terminology and related regulations as applicable to the program area.

+ Applicable federal, state, and local laws.

+ Computerized processes, including word processing and spreadsheets, as applicable to the program area.

+ Basic math and bookkeeping.

+ Basic public purchasing and contract processes, as applicable to program area.

+ Office practices, procedures and equipment.

Ability to:

+ Interpret and apply program information in making decisions or in providing information to others.

+ Interpret and apply cashiering and reconciliation information in making decisions or in providing information to others.

+ Maintain complex specialized records; compile and evaluate data; prepare narrative and statistical reports.

+ Use word processing, enterprise and localized financial software, spreadsheet programs, and other application software to perform tracking and monitoring activities; develop and extract specialized reports.

+ Monitor and evaluate problems with processes, procedures, and policies to identify solutions; project outcomes, recommend changes, and implement recommendations.

+ Recommend adjustments to policy and procedures; assist in the development of short and long-range goals and objectives.

+ Communicate effectively, both orally and in writing with city staff, the general public and other agencies using courtesy, tact and judgment; provide clear explanation of program policies, procedures and practices.

+ Work independently and in a team-setting and make appropriate decisions regarding work methods and priorities.

+ Establish and maintain varied and detailed computerized filing and record-keeping systems.

+ Operate standard office equipment such as word processor, calculator / 10-key, computer terminal, telephone and photocopier.

+ Work quickly, accurately and thoroughly with close attention to detail to meet deadlines.

+ Assign, review and guide work of other clerical employees.

+ Train co-workers in processes and procedures.

Supplemental Information

Bilingual Pay Benefit

Per the AFSCME contract (https://www.eugene-or.gov/Archive.aspx?AMID=71) , the City shall pay an employee an additional 5% for a required intermediate or advanced level competency. To qualify for bilingual pay, the employee must have demonstrated fluency in the required language and successfully pass a fluency examination administered by the City's Employee Resource Center division.

What to Expect from our Selection Process?

Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations. PLEASE NOTE: Once the posting closes, the process can take 4-6 weeks to complete.

Diversity, Equity, and Inclusion

The City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply.

The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061.

In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States.

If a job posting indicates this position is temporary (not limited duration) then the employee serves at will. Temporary employees do not receive benefits through the City of Eugene unless required by City, State or Federal code/statute.

Representation

Employees in this classification are represented by American Federation of State, County, and Municipal Employees (AFSCME), and their salaries may be subject to a monthly payroll deduction after 31 days of employment.

Salary and Benefits

The normal starting salary is the first step shown on the posting. Other placement in the salary range may be considered depending on qualifications and experience. Periodic advancement through the salary range is dependent upon merit. The City provides a full range of benefits, including holidays, vacation, sick leave, retirement benefit, and life insurance. Health, dental, and vision benefits are available.

To view a summary of benefits (http://www.eugene-or.gov/DocumentCenter/Home/View/1813) , benefit premium rates (http://www.eugene-or.gov/DocumentCenter/Home/View/1811) , and/or the AFSCME contract (http://www.eugene-or.gov/index.aspx?NID=1966) click the respective link. Click here to view information about Total Worker Health (https://www.eugene-or.gov/3955/Total-Worker-Health) .