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Administrative Coordinator 4-Districtwide Maintenance

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Administrative Coordinator 4-Districtwide Maintenance

Salary

$2,732.00 - $4,682.00 Monthly

Location

Lake Charles, LA

Job Type

Classified

Job Number

07/11495/AC4/07.15.205-AM

Department

DOTD-Engineering & Operations

Division

District 7- Lake Charles

Opening Date

07/15/2025

Closing Date

7/27/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

ADMINISTRATIVE COORDINATOR 4

DISTRICT 07 - UNIT 710

JOB NUMBER: 07/11495/AC4/07.15.205-AM

At Department of Transportation and Development, our mission is plan, design, build, and sustain a safe and reliable multimodal transportation and infrastructure system that enhances mobility and economic opportunity.

We’re looking for anAdministrative Coordinator 4to serve as the first point of contact at the agency, creating a welcoming environment for clients, patients, and visitors and providing administrative support that keeps our front office running smoothly.

An ideal candidate should possess the following competencies:

+ Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas

+ Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws

+ Using Data:The ability to use relevant and valid data to inform a recommendation for actions

If you're compassionate, organized, and thrive in a people-centered environment, this could be the opportunity for you!

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168070) .

Job Duties and Other Information

Job Duties:

As an Administrative Coordinator, you'll help create a positive first impression for every person who walks through our doors. In this role, you will:

+ Prepares, enters and edits Daily Work Reports for Highway Foremen or the Engineering Technician 7 for Gangs 710, 765 and other maintenance Administrative units, which includes information on materials and equipment used as well as man hours spent in the Agile Assets, Plant Maintenance, and PTMW systems.

+ Ensures that each material used is properly noted on pickup sheet with location, date/time received, and all equipment is properly recorded with the correct equipment numbers, activity codes, and matching accomplishments for activity codes

+ Checks daily work for the employees’ work hours, overtime, and compensatory leave earned and ensure that they are properly charged out.

+ Audits a Daily Attendance Log to ensure leave and working hours match what is recorded on the Daily Work Report.

+ Generates bi-weekly payroll reports in LaGOV HCM/PTMW to audit and ensure the accuracy of payroll information. Prepares and submits payroll audit package for review and audit by the District Business Office.

Position-Specific Details:

Appointment Type: Probational or Promotional

Work Schedule:Work hours are 6:00 AM to 4:30 PM, Monday - Thursday

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available

https://www.laworks.net/WorkforceDev/LRS/LRS\_Tech\_Asst\_Guidance.asp

For further information about this vacancy, contact:

Danny Spears

Transportation Operations Manager

5827 Hwy 90 E Lake Charles, LA 70615

(337) 437-9261

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

02

CE: Explain your rating by providing specific and relevant examples in the box below.

03

FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

+ 1= I have no experience and/or am uncomfortable following policies and procedures

+ 2= I have limited experience or require assistance to follow policies and procedures

+ 3= I can follow policies and procedures

+ 4= I can follow policies and procedures and help others improve their ability to follow policies and procedures

04

FPP: Explain your rating by providing specific and relevant examples in the box below.

05

UD: Rate your ability to use data based on our definition: The ability to use relevant and valid data to inform a recommendation for action.

+ 1= I have no experience and/or am uncomfortable using data

+ 2= I have limited experience or require assistance to use data

+ 3= I can use data

+ 4= I can use data and help others improve their ability to use data

06

UD: Explain your rating by providing specific and relevant examples in the box below.

07

Are you a probational LA-DOTD employee?

+ Yes

+ No

08

Are you a current or former employee of the State of Louisiana?

+ Yes

+ No

09

If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA".

10

Are you a permanent LA DOTD employee?

+ Yes

+ No

11

To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please type "N/A" if there are no immediate family members?

+ Yes

+ No

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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