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Event Planner (Administrative Assistant 1)

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Event Planner (Administrative Assistant 1)

Salary

$45,907.00 - $69,203.00 Annually

Location

Dauphin County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2025-27935-08210

Department

Liquor Control Board

Division

LC Bureau of Store Operations

Opening Date

07/15/2025

Closing Date

7/28/2025 11:59 PM Eastern

Job Code

08210

Position Number

00006217

Union

AFSCME

Bargaining Unit

A4

Pay Group

ST05

Bureau / Division Code

00268610

Bureau / Division

Store Operations Support

Worksite Address

910 Capital Street

City

Harrisburg, Pennsylvania

Zip Code

17124

Contact Name

Deb Aungst

Contact Phone

717.307.2015

Contact Email

[email protected]

+ Description

+ Benefits

+ Questions

THE POSITION

The Pennsylvania Liquor Control Board is seeking a detail-oriented and experienced Event Coordinator (Administrative Assistant 1) to plan, organize, and execute promotional events across the Commonwealth. This role involves coordinating logistics for wine and spirits festivals, educational tastings, store openings, and more ensuring each event aligns with brand goals, budgets, and stakeholder expectations.

Join us in delivering events that elevate the customer experience and provide a range of recreational and informational services to our patrons. Apply Today!

DESCRIPTION OF WORK

As an Event Planner, you will be responsible for all aspects of planning and organization for single and multi-day events both in Fine Wine & Good Spirit stores and remote locations to promote products throughout the Commonwealth. Specific events may include wine festivals, spirits festivals, educational seminars, restaurant/food demonstrations, wine/spirits pairings, food shows, store events and grand openings, and winemaker, distiller, or celebrity bottle signings and demonstrations . This professional also manages and coordinates the in-store Consumer Tasting Program for the Pennsylvania Liquor Control Board. We are looking for a strategic innovative thinker who possesses an enthusiasm for superior customer service.

Interested in learning more? Additional details regarding this position can be found in the position description (https://careers.employment.pa.gov/pd/PD\_NEOGOV.asp?p=00006217) .

Work Schedule and Additional Information:

+ Full-time employment

+ Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.

+ This position requires travel. Travel expenses will be paid.

+ Telework: You may have the opportunity to work from home (telework) part-time, up to 4 days per week, and report to the Northwest Office Building 1 day per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.

+ Salary: In some cases, the starting salary may be non-negotiable.

+ You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

+ Such training as may have been gained through graduation from a four year college or university ; or

+ Any equivalent combination of experience and training.

Other Requirements:

+ You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.

+ You must be able to perform essential job functions.

Legal Requirements:

+ You must pass a background investigation. An applicant with a felony conviction within the last ten years of their prospective date of employment is not permitted to work for the PLCB, per section 210(c) of the Pennsylvania Liquor Code. Other criminal convictions will be reviewed on a case-by-case basis.

How to Apply:

+ Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

+ If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

+ Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

+ Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

+ Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

+ 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

+ Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

+ Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

+ Your score is valid for this specific posting only.

+ You must provide complete and accurate information or:

+ your score may be lower than deserved.

+ you may be disqualified.

+ You may only apply/testoncefor this posting.

+ Your results will be provided via email.

Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !

See the total value of your benefits package by exploring ourbenefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

01

How much college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.organd clicking the Evaluation Services Link.

For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ 120 credits or more

+ 90 but less than 120 credits

+ 60 but less than 90 credits

+ 30 but less than 60 credits

+ Less than 30 credits

+ None

02

How many years of full-time paraprofessional level or higher experience do you possess?

+ 4 years or more

+ 3 years to less than 4 years

+ 2 years to less than 3 years

+ 1 year to less than 2 years

+ Less than 1 year

+ None

03

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

04

You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .

+ Yes

05

WORK BEHAVIOR 1 – TECHNICAL ASSISTANCE

Responds verbally and in writing to internal and external stakeholders as well as event participants regarding event planning and execution topics. Provides appropriate responses to inquiries and refers individuals to the appropriate area for assistance as necessary.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience interacting with individuals and utilizing customer service skills to understand concerns and explain relevant information. I was responsible for answering general questions AND resolving issues or complaints.

+ B. I have experience interacting with individuals and utilizing customer service skills to understand concerns and explain relevant information. I was responsible for answering general questions but referred issues or complaints to someone else for resolution.

+ C. I have successfully completed college-level coursework related to counseling, social work, human behavior, public speaking, psychology, sociology, human services, public relations, or education.

+ D. I have NO experience or coursework related to this work behavior.

06

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

1. The name(s) of the employer(s) where you gained this experience.

2. The actual duties you performed related to the technical assistance you provided.

3. Your level of responsibility.

07

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

08

WORK BEHAVIOR 2 – EVENT EXECUTION

Executes PLCB (Pennsylvania Liquor Control Board) promotional events and ensures compliance within established goals, objectives, and budget. Reports overspending and recommends potential resolution/additional funding.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience executing events and ensuring compliance with goals and objectives. I was responsible for monitoring the budget and making recommendations for potential resolution/additional funding.

+ B. I have experience executing events and ensuring compliance with goals and objectives. Someone else was responsible for monitoring the budget and making recommendations for potential resolution/additional funding.

+ C. I have successfully completed college-level coursework related to budgeting, management, or business statistics.

+ D. I have NO experience or coursework related to this work behavior.

09

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

1. The name(s) of the employer(s) where you gained this experience.

2. Your experience executing events and ensuring compliance with goals and objectives.

3. Your experience monitoring budgets.

4. Your experience making recommendations for potential resolution.

10

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

11

WORK BEHAVIOR 3 – RECORD MAINTENANCE/DATA MANAGEMENT

Utilizes computer software and information technology as tools in the performance of administrative responsibilities. This includes generating written reports; entering, downloading, and uploading data; and maintaining electronic databases and spreadsheets as a recordkeeping system documenting activities, actions, and statistical/financial data related to PLCB and store events.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience utilizing computer software and information technology as tools in the performance of administrative responsibilities including generating reports; entering, downloading, and uploading data; AND maintaining and manipulating electronic databases or spreadsheets as a recordkeeping system documenting activities, actions, or statistical data.

+ B. I have experience utilizing computer software and information technology as tools in the performance of administrative responsibilities including generating reports; entering, downloading, and uploading data; and tracking or documenting information. I do NOT have experience utilizing spreadsheets or databases as a recordkeeping system.

+ C. I have successfully completed college-level coursework related to data management, records retention, or computer science.

+ D. I have NO experience or coursework related to this work behavior.

12

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

1. The name(s) of the employer(s) where you gained this experience.

2.You experience utilizing software, including whether you utilized spreadsheets or databases as recordkeeping systems.

3. Your specific duties and level of responsibility.

13

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

14

WORK BEHAVIOR 4 – QUALITY ASSURANCE

Reviews user/vendor submissions such as event tasting submittal requirements and certificates of insurance (COI) to ensure complete and accurate information is provided. Communicates findings to adjust or correct inaccuracies and request additional information as necessary.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience reviewing information to ensure completeness and accuracy. I adjusted or corrected any issues and requested additional information, as necessary.

+ B. I have experience reviewing information to ensure completeness and accuracy. I also identified potential issues for correction but someone else made the adjustments or corrections and requested additional information when necessary.

+ C. I have successfully completed college level coursework or training related to data processing or quality assurance.

+ D. I have NO experience or coursework related to this work behavior.

15

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

1. The name(s) of the employer(s) where you gained this experience.

2. Your experience reviewing information.

3. Your experience identifying issues for correction.

4. Your experience requesting additional information.

5. Your experience making corrections.

16

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

Required Question

Employer

Commonwealth of Pennsylvania

Address

613 North Street

Harrisburg, Pennsylvania, 17120

Website

http://www.employment.pa.gov