• Administrative Assistant 5

    Louisiana Department of State Civil Service (Baton Rouge, LA)


    Administrative Assistant 5

     

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    Administrative Assistant 5

     

    Salary

     

    $3,127.00 - $6,136.00 Monthly

     

    Location

     

    Baton Rouge, LA

     

    Job Type

     

    Classified

     

    Job Number

    OS/DRT/210639

    Department

     

    LDH-Office of Secretary

     

    Opening Date

     

    07/16/2025

     

    Closing Date

     

    7/26/2025 11:59 PM Central

     

    + Description

    + Benefits

    + Questions

     

    About this Job

     

    The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

     

    Learn more about Louisiana Department of Health (https://ldh.la.gov/)

     

    This Administrative Assistant will serve as the lead administrative professional in the LDH Fiscal Division, coordinating all administrative operations across multiple sections and providing high-level support to executive leadership.

    AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

    + Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.

    + Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

    + Demonstrating Initiative:The ability to assess information and take action independently to help the organization achieve its goals.

    + Leveraging Technology:The ability to use technology and its related processes to further organizational goals.

    + Solving Problems: The ability to discover solutions to problems.

    Minimum Qualifications

    Four years of experience in administrative services.

    EXPERIENCE SUBSTITUTION:

    Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

     

    Job Specification

     

    The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168080) .

     

    Job Duties and Other Information

    Job Duties:

    Key Knowledge, Skills, and Abilities within this position:

    + Advanced knowledge of office systems, state purchasing policies, and records management.

    + Ability to manage competing priorities and exercise discretion with sensitive information.

    + Strong written and verbal communication skills.

    + Demonstrated ability to lead, plan, and coordinate complex administrative activities.

    + Leads administrative operations across multiple sections; provides executive-level support

    + Serves as lead timekeeper, resolves issues with HR/payroll

    + Manages procurement, P-Card reconciliation, and purchasing documentation

    + Oversees inventory and property control systems

    + Manages division-wide retention schedules and compliance logs

    + Prepares agendas, minutes,and coordinates logistics for leadership meetings

    + Provides oversight of administrative coverage across multiple teams

    + Assists with sensitive personnel actions and confidential documentation

    + Mentors and provides guidance to AA4; may supervise support staff

    + Higher-level coordination with lead responsibilities and oversight of office administration

    Position-Specific Details:

    Appointment Type: Probationary or Promotional appointment,

     

    Cost Center: 3071050700

     

    Position Number(s): 2164

     

    LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

    How To Apply:

    No Civil Service test score is required in order to be considered for this vacancy.

     

    To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

     

    *Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

    Contact Information:

    Deanda Thymes

     

    [email protected]

     

    LA Department of Health (LDH)

     

    Division of Human Resources

     

    PO Box 4818

     

    Baton Rouge, LA 70821

     

    225-342-6477

     

    This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

     

    Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

    As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

    Insurance Coverage More information can be found at https://info.groupbenefits.org/

    Parental Leave– Up to six weeks paid parental leave

    More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

    Holidays and Leave – State employees receive the following paid holidays each year:

    + New Year's Day

    + Martin Luther King, Jr. Day,

    + Mardi Gras,

    + Good Friday,

    + Memorial Day,

    + Independence Day,

    + Labor Day,

    + Veteran's Day,

    + Thanksgiving Day and Christmas Day.

    ***** Additional holidays may be proclaimed by the Governor

     

    State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

     

    Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

     

    + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

    + Teacher's Retirement System of Louisiana (www.trsl.org),

    + Louisiana School Employees Retirement System (www.lsers.net), among others

     

    01

     

    ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

     

    + 1= I have no experience and/or am uncomfortable accepting direction

    + 2= I have limited experience or require assistance to accept direction

    + 3= I can accept direction

    + 4= I can accept directions and help others improve their ability to accept direction

     

    02

     

    ADi: Explain your rating by providing specific and relevant examples in the box below.

     

    03

     

    AC: Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.

     

    + 1= I have no experience and/or am uncomfortable adapting to change

    + 2= I have limited experience or require assistance to adapt to change

    + 3= I can adapt to change

    + 4= I can adapt to change and help others improve their ability to adapt to change

     

    04

     

    AC: Explain your rating by providing specific and relevant examples in the box below.

     

    05

     

    CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

     

    + 1= I have no experience and/or am uncomfortable communicating effectively

    + 2= I have limited experience or require assistance to communicate effectively

    + 3= I can communicate effectively

    + 4= I can communicate effectively and help others improve their communication

     

    06

     

    CE: Explain your rating by providing specific and relevant examples in the box below.

     

    07

     

    DIn: Rate your ability to demonstrate initiative based on our definition: The ability to assess information and take action independently to help the organization achieve its goals.

     

    + 1= I have no experience and/or am uncomfortable demonstrating initiative

    + 2= I have limited experience or require assistance to demonstrate initiative

    + 3= I can demonstrate initiative

    + 4= I can and help others improve their ability to demonstrate initiative

     

    08

     

    DIn: Explain your rating by providing specific and relevant examples in the box below.

     

    09

     

    LT: Rate your ability to leverage technology based on our definition: The ability to use technology and its related processes to further organizational goals.

     

    + 1= I have no experience and/or am uncomfortable leveraging technology

    + 2= I have limited experience or require assistance to leverage technology

    + 3= I can leverage technology

    + 4= I can leverage technology and help others improve their ability to leverage technology

     

    10

     

    LT: Explain your rating by providing specific and relevant examples in the box below.

    Required Question

    Employer

     

    State of Louisiana

     

    Address

     

    For agency contact information, please refer to

     

    the supplemental information above.

     

    Louisiana State Civil Service, Louisiana, 70802

     

    Phone

     

    (866) 783-5462

     

    Website

     

    http://agency.governmentjobs.com/louisiana/default.cfm

     

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