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Salary Range: $20.00 - $27.00 Hourly

Role and Responsibilities

The Office Operations Coordinator will play a key role in supporting the daily operations and functionality of HCR’s seven offices across our agency footprint. This position ensures a smooth, efficient, and safe environment for staff and visitors by managing facility needs, supplies, vendor coordination, and on-site logistics.

Essential Functions

+ Serve as the first point of contact for all day-to-day office operations and facility-related support requests, including after-hours on-call needs.

+ Coordinate office moves, reconfigurations, and workspace setup as needed.

+ Support office projects, ensuring timelines are met and escalating issues when necessary.

+ Assist with office space research and recommendations when directed.

+ Manage a current list of all office/facility contracts and leases, keeping lease end dates on a calendar.

+ Manage access control systems – setting up new users, issuing keys or codes, and maintaining system accuracy.

+ Evaluate and recommend vendors and service providers, including but not limited to:

+ Cleaning and maintenance services

+ Printer support and document services

+ Shipping and courier providers (USPS, UPS, FedEx)

+ Office amenities: water, coffee, shredding, trash, recycling, Stericycle, etc.

+ Oversee ordering, inventory, and distribution of office supplies, forms, business cards, toner, and paper.

+ Handle shipping and receiving across all HCR locations.

+ Provide backup support to other team members as needed.

+ Other duties as assigned.

This job description reflects management’s assignment of essential functions; and nothing in this herein restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Education Requirements

+ High School diploma required.

Qualifications and Requirements

+ Exceptional customer service skills are a must – this role supports staff across all HCR offices and requires a responsive, solutions-focused approach.

+ Highly organized, self-directed individual who can work independently and is comfortable holding others accountable to meet deadlines.

+ Must be willing and able to travel to different office locations as needed.

+ Proven ability to juggle multiple tasks and adapt quickly to changing priorities.

+ Excellent communication skills. Clear, timely, and courteous, both verbally and in writing.

+ Proficient with technology and systems used in office operations (e.g. email, calendars, forms, basic spreadsheets, Microsoft Teams, etc.)

Work Environment

The Office Operations Coordinator is primarily in an office setting and may be exposed to outdoor conditions.

The working conditions are classified as medium work:

+ Medium work - Exerting up to 50 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Medium work involves sitting and standing.

Physical Requirements

The following is a description of the physical requirements on a daily basis for the Office Operations Coordinator. While performing the duties of the job the employee is regularly expected to:

+ Stand

+ Sit

+ Hear

+ Walk

+ Talk

+ Stoop or kneel

+ Repetitive motion

This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

EOE/AA Minority / Female / Disability / Veteran