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Western Psychiatric Hospital is seeking a full-time Administrative Assistant – Intermediate position.

Under general supervision, the Administrative Assistant – Intermediate provides varied administrative tasks. This position will support inpatient unit(s) while assisting the Unit Director and Project Analyst. Some responsibilities include: scheduling, timekeeping, onboarding new hires and maintaining employee files.

Additional duties include, but are not limited to, independently processing in Kronos (payroll) and ShiftSelect (scheduling), managing employee files, scheduling direct care staff for mandatory inservices, interacting with all members of the treatment team and assisting administratively in many other ways.

The ideal candidate for this position must be able to work independently, have previous work experience in an office and/or healthcare setting, display professionalism, be able to handle flexible assignments and be a team player. The ability to pay attention to detail, strong organizational skills, adaptability, being able to jump into any needed task and personal accountability is crucial for this role.

Responsibilities:

Administrative Support

+ Provides varied administrative support.

+ Makes travel arrangements.

+ Maintains accounting and budget records.

+ Collects and analyzes data.

+ Composes reports.

+ Reviews administrative procedures.

Clerical and Calendar Management

+ Performs clerical tasks: copying, filing, typing.

+ Maintains office files and records.

+ Orders supplies and maintains equipment.

+ Manages calls and messages.

+ Greets visitors.

+ Schedules meetings and ensures smooth flow.

Presentation and Correspondence

+ Assists with presentations.

+ Composes and modifies correspondence.

+ High school diploma or equivalent

+ Three years experience in an administrative support role

+ Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software

+ Ability to use applicable MS Suite products

+ Working knowledge of business processes and procedures

+ Knowledge of basic accounting and financial principles and functions

+ Ability to analyze data and use basic reasoning skills

Licensure, Certifications, and Clearances:

+ Act 31 Child Abuse Reporting with renewal

+ Act 33 with renewal

+ Act 34 with renewal

+ Act 73 FBI Clearance with renewal

_UPMC is an Equal Opportunity Employer/Disability/Veteran_