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HR Administrative Assistant

Location:

West Palm Beach, FL, US, 33409

Flexible Work Arrangement: Onsite

Job Category: Human Resources

Career Level: Graduate / Entry Level

Requisition Id: 4331

Since 1967, Jet Aviation has been crafting flight in its smoothest form. From one hangar in Basel, Switzerland, to over 4,500 employees, and some 50 locations worldwide. Aircraft Management, Aircraft Sales, Charter, Completions, Government Services, FBO, Fixed and Rotary Wing Maintenance, and Staffing. Behind every seamless Jet Aviation experience, is a team of dedicated professionals perfecting the art of flight. The artisans of aviation. The craft that brings our customers’ journey to life. In the hangar, on the ground, and behind the scenes. Enabling global flight, with passion.

Position Summary

We’re looking for an HR Administrative Assistant who brings structure, follow-through, and a heart for service to everything they do. In this role, you’ll support our HR Services team by taking on key administrative work, assisting with employee onboarding, responding to first-level questions, and keeping our records organized and compliant.

Our team is known for exceptional employee support—we treat our colleagues as our customers, and we work together to deliver fast, thoughtful service with a personal touch. We’re focused, helpful, and deeply kind in how we show up for one another and the people we serve.

If you’re early in your career, eager to learn, and ready to build a foundation in HR or shared services, this is a strong next step. As our systems and automations evolve, this role will grow into broader support across HR functions.

This role is an office-based position, on a hybrid schedule, working at least four times weekly from the office. Our selected candidate will work from our corporate office location in West Palm Beach, FL. The posted salary ranges will default to that of your regional location and will not include any premiums. The baseline range for this non-exempt position will be as follows: $29 - $31.25 hourly which is equivalent to $62,000 - $65,000, plus a performance-based bonus up to 5% of annual salary.

Your Profile

You’re someone who takes pride in delivering service with care and consistency.

You are:

+ Naturally observant and quick to catch what needs to get done

+ Proactive, responsive, and able to juggle multiple tasks without letting details slip

+ Kind in your communication, even when things are moving quickly

+ Comfortable picking up the phone to help resolve questions and build rapport

+ Committed to supporting your team and always willing to pitch in

+ Curious and eager to learn—especially about how HR operations and systems work

You bring:

+ At least 2 years of professional experience—this could be in HR, operations, shared services, customer service, or administrative roles

+ A working understanding of HR lifecycle processes or a strong interest in learning them

+ The ability to build trust through your reliability, service, and thoughtful follow-up

+ Familiarity with HR tools and systems would make you a standout candidate, but is not a must have to apply

Your Role

You’ll be an essential member of our HR team, responsible for:

+ Supporting onboarding and offboarding processes—scheduling, preparing materials, and tracking compliance

+ Managing day-to-day HR administrative tasks that keep our team organized and our processes moving

+ Answering routine HR-related questions and escalating more complex needs to the appropriate team member

+ Keeping employee records, documents, and internal resources accurate and up to date

+ Helping coordinate HR communications, training events, and wellness initiatives

+ Acting as a point of contact for employees—answering the phone, responding promptly, and following up within 24–48 hours

+ Bringing focus, calm, and reliability to a fast-paced environment

Additional Details

At Jet Aviation we believe in selecting the best candidates through a comprehensive and thoughtful process. If you’re selected to move forward, you can expect a multistage interview process, including connections with team members and leaders at our corporate office in West Palm Beach, FL. As a part of our commitment to safety and security, our selected candidate must successfully pass pre-employment requirements before finalizing employment.

At Jet Aviation eligible employees can enjoy a comprehensive package that fuels your passions both inside and outside of work. Your health and well-being matter to us. That’s why we offer a competitive benefit package that includes health, dental & vision insurance, matching 401(k), health savings and flexible spending accounts, short-term and long-term disability, life insurance, employee assistance programs, health and wellness awards, generous paid time off, tuition reimbursement, employee discounts and more.

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans