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Administrative Assistant - Justice Services

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Administrative Assistant - Justice Services

Salary

$40,550.00 - $58,940.00 Annually

Location

Colorado Springs, CO

Job Type

Full-Time

Job Number

2500340

Department

Community Resources Department

Division

Justice Services

Opening Date

07/17/2025

Closing Date

8/3/2025 11:59 PM Mountain

FLSA

Non-Exempt

+ Description

+ Benefits

+ Questions

Need more information on completing a job application? See the EPC Application process here (https://admin.elpasoco.com/human-resources/#ApplicationProcess) .

Job Summary

Join the Division of Justice Services as an Administrative Assistant. Become a vital member of the Division of

Justice Services and a key part of the Justice Services and Pretrial Services administration. In this dynamic role,

your exceptional organizational skills, professionalism, and attention to detail will directly contribute to the

efficiency and success of the division. As a first point of contact for walk-in clients, courts, and law

enforcement, you will manage a variety of important tasks, including handling confidential records, processing

financial transactions, coordinating critical communications, and maintaining accurate data tracking. If you are

motivated by meaningful work, perform well in a fast-paced environment, and want to play an essential role in

supporting justice in your community, this is the opportunity for you.

This position has an anticipated work schedule of Monday – Friday, 8:00am – 5:00pm, subject to change. Under FLSA guidelines, this position is non-exempt.

Please be advised this position may close without advance notice, should we receive a sufficient number of qualified applications.

This entry-level position provides a variety of routine administrative functions in support of the department or office; helps to facilitate efficient operations. Employment is subject to the terms, conditions, and policies detailed in the Personnel Policies Manual (PPM). This position requires regular in-person presence as an essential job function.

Essential Duties/Responsibilities

+ Provides routine administrative support. Prepares, types, and proofreads detailed and special correspondence, memorandums, and other documents from brief instructions or notes. Emails and faxes documents, drafts communication for review, and makes copies.

+ Provides exceptional customer service, both internally and externally, and provides accurate and detailed information. Answers, screens, and directs incoming calls and takes messages. greets and assists visitors and clients; provides information and responds to routine questions, complaints, and referrals.

+ Maintains databases for tracking of information; inputs, changes, and updates information in databases, ensuring accuracy and completeness. Maintains files and folders; updates and maintains filing systems to ensure accuracy.

+ Assists in meeting coordination, including scheduling dates, times and locations as needed.

+ Performs data entry; tracks and maintains program data.

+ Prepares reports, calendars, graphs, and/or spreadsheets for program activities.

+ Creates and updates a variety of forms and documents, such as handouts, training aids, binders, etc..

+ Sorts and distributes incoming mail and faxes; processes outgoing mail based on assignment.

+ May maintain office equipment and supply inventory.

+ Performs other duties as required.

Supervision Exercised:This classification does not have supervisory authority and requires no supervision or direction of others.

Supervision Received:Receives direct supervision. This classification normally performs the duty assignment after receiving detailed instructions as to methods, procedures, and desired end results with little room for deviation. Frequent direction, guidance, and coaching from supervisor is expected.

Qualifications

Knowledge, Skills & Abilities

+ Working knowledge of Microsoft Office programs, including Word, Excel, Outlook, and Access.

+ Strong time management skills with attention to detail. Must possess strong grammar, spelling, and punctuation skills.

+ Ability to work with frequent interruptions, ability to organize, coordinate, and prioritize tasks and move between projects on short notice.

+ Ability to communicate effectively and establish strong working relationships with staff, County employees, clients, and the public. Ability to provide excellent customer service.

+ Ability to maintain confidentiality.

+ Ability to compile and maintain accurate records and reports.

+ Ability to work independently.

+ Maintain regular and punctual attendance.

Required Education & Experience

+ High school diploma or equivalent education.

+ One year of administrative experience.

+ Associate’s degree or higher may substitute for the required experience.

Licenses/Certificates

+ If assigned to the Justice Services Division:

+ Must obtain and maintain a Criminal Justice Information Systems (CJIS) Certificate within thirty days of employment.

Pre-Employment Requirements

+ Must pass conditional post offer background investigation and drug screen.

Work Conditions

Duties are performed primarily in an office and remote work environment dependent upon Department discretion and business needs.

The classification specification above is intended to represent only the key areas of responsibilities and minimum qualifications; specific job assignments, duties, education, experience, licenses/certifications, and environmental conditions will vary depending on the needs of the department/office and the particular assignment. Changes to this document may only be made by a member of the Human Resources Department.

VISION

El Paso County will be a trusted regional leader known for excellence in county service delivery.

PURPOSE

We provide essential public services to the Pikes Peak Region in support of our residents, businesses, and communities, enhancing the freedom for all to thrive.

El Paso County is an E-Verify and Equal Opportunity Employer.

El Paso County adheres to Federal drug screening guidelines and requires a pre-employment drug screen.