• Executive Assistant

    Robert Half Office Team (Mansfield, TX)


    Description

    JOB DESCRIPTION

    The Executive Assistant is responsible and accountable for providing a wide variety of administrative support to Senior Vice Presidents. Accountability will be completed with the highest regard for professionalism and consistency with Mouser Values, including attention to detail, accuracy, completeness, timeliness, and confidentiality.

    ACCOUNTABILITIES & ESSENTIAL FUNCTIONS

    • Analysis of spreadsheets and other forms of data

    • Reporting of analyzed data to department management concisely

    • Work with management to ensure policies, procedures, and job descriptions are accurate.

    • Coordinate and follow up with HR and the Senior Executive Assistant on staffing changes.

    • Tracks open positions for the managers and coordinates with HR.

    • Performs accounting and record keeping necessary in accordance with negotiated contracts.

    • Manage contracts and the renewal process with vendors.

    • Maintains contract records, assuring payment and prompt renewal when applicable.

    • Monitor department budget using Oracle Fusion and notify management of discrepancies.

    • Plans and books VIP travel

    • Provide effective communication support for management and other staff members by composing/creating, updating/revising, maintaining, proofreading, and distributing information. This may include preparing spreadsheets, presentations, flow charts, and emails.

    • Establish and maintain effective relationships with internal and external contacts, always exhibiting excellent customer service.

    • Processes departmental purchase orders, invoices, expense reports, and budget information

    • Coordinate payment and record keeping of department invoices from outside vendors with Accounts Payable and Finance

    • Coordinate with other administrative staff and participate in corporate events/conferences through planning or assisting as needed.

    • Maintains department SharePoint pages and all department documents.

    • Managing an active calendar of appointments to facilitate scheduling of internal and external meetings as needed and as requested.

    • Facilitate travel arrangements as needed, and as requested by the management staff, while assuring compliance with travel policy, and coordinate with our corporate travel agency

    • Assure effective new employees onboarding by working with HR, Security, and Systems to make sure new hires are properly onboard and ready to work.

    • Assure effective dissemination of corporate information within the department, including policy changes and bulletins.

    • Completes special projects and other duties as assigned, with quality results, while adhering to the timeline given by management

    • Ensures adequate stocking of office supplies for self and department by reviewing inventory in stock, reviewing needs and by coordinating the placement of orders.

    • Analysis of spreadsheets and other forms of data. Reporting of analyzed data to department management concisely

    • Completes projects and other duties as assigned, with quality results, while adhering to the timeline given by management

     

    Requirements Calendar Management, Book Travel Arrangements, Coordinate Travel Arrangements, Arranging Travel, Executive Meetings TalentMatch®

     

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .