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Details

**Open Date** 07/18/2025

**Requisition Number** PRN42564B

**Job Title** Senior Library Specialist

**Working Title** Borrowing & Course Materials Coordinator

**Job Grade** C

**FLSA Code** Nonexempt

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

Monday-Friday, between 8am and 5pm.

**VP Area** Academic Affairs

**Department** 00790 - Marriott Library - Operations

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $20.25 to $21.15

**Close Date** 08/31/2025

**Priority Review Date (Note - Posting may close at any time)** 07/27/2025

Job Summary

The Borrowing & Course Materials Coordinator makes library resources available to the students, staff, and faculty of University of Utah’s main campus to support their learning and research activities.

This position assists in the management of Course Materials and processes course-assigned resource requests, purchases materials for the library collection, markets Library and Campus Course Materials services, and troubleshoots high-level questions. Acts as the department liaison to the Open Reserve collection. Assists the department manager with various special projects and provides high-quality customer service and support.

Assists the Borrowing Supervisor in borrowing, receiving, and returning materials owned by other libraries (Borrowing requests), as well as providing electronic access to journal articles and book chapters from the Marriott Library’s print collection and electronic resources (Document Delivery requests).

Work time for this position is split equally between Borrowing and Course Materials, though fluctuation is expected throughout the academic year.

This position is required to work on campus full-time. Telecommuting will only be authorized for occasional/exceptional circumstances.

We seek qualified applicants who bring perspectives and experiences that will enrich and strengthen our organization and enhance our commitment to access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path.

The University will not sponsor a work visa for this position.

Responsibilities

Process Course Materials in Alma and Leganto, troubleshoots technical issues in Alma and Leganto for Course Materials and answer high-level questions from course librarians and campus faculty. Analyze and assess Campus Course Materials data to for the Utah Day 1 Access program to ensure streamlined student access to assigned resources. Promote the Utah Day 1 Access Program and the use of Course Materials in Leganto for faculty.

Process and track Borrowing and Document Delivery requests by using our ILL management system (ILLiad), Integrated Library System (Alma), public-facing web discovery system (Primo/USearch), and subscribed databases.

Verify new users’ status and affiliation with University of Utah, verify and correct patron provided citations, verify the Marriott Library’s ownership of requested materials, and route in-house material requests to the Document Delivery module.

Retrieve and provide accurate and good-quality scanning of various library materials, such as books, journals, and microform promptly. Process incoming and outgoing materials and prepare for shipping. Other duties as assigned.

Minimum Qualifications

Four years library experience or equivalency (one year of education can be substituted for two years of related work experience); knowledge of specialized library techniques and principles as well as research and organizational skills required; demonstrated human relations and effective communication skills also required. Some supervisory experience may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Willingness to learn technologies, provide exceptional customer service, and coordinate and work as a part of the Resource Sharing and Course Materials team. Excellent interpersonal skills to maintain good relationships with other departments of the library. Flexibility in changing workflows, technologies, and priorities. Research and organizational skills preferred.

The duties, qualifications, and preferences listed in this posting are intended to give applicants an understanding of the role we are seeking to fill and the types of skills, experience, and education that may have prepared someone to be effective in this role. We do not expect any candidate to be a perfect match for this list or to perform all of the duties with equal proficiency on day one. In your resume and cover letter, please highlight the most relevant qualifications you would bring to this position based on the posting, and tell us how your background, perspective, and experience will help us fulfill our mission and meet our goals.

**Type** Benefited Staff

Special Instructions Summary

A **ll applications received by July 27, 2025 will receive full consideration.**

This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs, if selected. The candidate will also need to be available to travel to Salt Lake City within 5-7 days of notice for final in-person interviews.

When prompted to do so, please upload three (3) professional references.

A cover letter is not required, but you may attach one as an optional document.

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.