"Alerted.org

Working Title: Executive Assistant

Job Class: Executive 2

Agency: Direct Care and Treatment

+ **Job ID** : 87570

+ **Location** : Vadnais Heights

+ **Telework Eligible** : No

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 07/17/2025

+ **Closing Date** : 07/24/2025

+ **Hiring Agency/Seniority Unit** : Direct Care and Treatment / DCT Moose Lake AFSCME

+ **Division/Unit** : MSOP Admin Svcs / MSOP Executive Operations

+ **Work Shift/Work Hours** : Day Shift (8:00am-4:30pm)

+ **Days of Work** : Monday - Friday

+ **Travel Required** : Yes, less than 5% travel to program sites in St. Peter & Moose Lake, MN

+ **Salary Range:** $25.73 - $35.69 / hourly; $53,724 - $74,520 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME

+ **Work Area** : Vadnais Heights

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position requires an employee to be onsite at** **3200 Labore Road, Vadnais Heights,** **Minnesota at least 50% of the time, with some opportunity to perform work from a telework location.

Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) is available on a limited basis.

Only candidates residing in Minnesota or a state bordering Minnesota (Iowa, North Dakota, South Dakota, or Wisconsin) within 50 miles of the work address listed above are eligible for telework.

Candidates residing in Minnesota and more than 50 miles from the primary/principal work address above may be eligible to telework more than 50%.

The Minnesota Sex Offender Program (MSOP) is a sex offense specific treatment program in a modified therapeutic community and secure setting that provides comprehensive services to 740 civilly committed clients. Services include sex offense specific treatment, education programming, therapeutic recreation, vocational programming and volunteer services.

The Minnesota Sex Offender Program (MSOP) is seeking an individual to join our team for an exciting and rewarding opportunity as an Executive Assistant. The Executive Assistant provides oversight and accountability for the daily operations, executive level transactions, work and information flow, and technical support services for the Minnesota Sex Offender Program (MSOP) Central office. Administrative support includes the provision and coordination of clerical support such as organizing meetings with internal and external stakeholders, writing and editing confidential written business communications, coordinating billing invoices for central office managers, providing administrative support in projects and word processing confidential business documents and forms.

Responsibilities include but are not limited to:

+ Providing, operational, analytical, and administrative support to the Executive Director and other members of the Minnesota Sex Offender Program senior management team

+ Providing a wide range of administrative support functions including business travel coordination; managing the Executive Director’s calendar; proofreading written materials for accuracy, formatting and readability; word processing and maintaining spreadsheets or databases; and maintaining the office supply inventory

+ Serving as the business link and a visible contact point with the Executive Director's office; triages and handles the service needs and concerns of callers, e.g., government entities, legislators, clients, family members of clients, and others

+ Coordinating interactions with Direct Care and Treatment (DCT) and Department of Human Services (DHS) staff, stakeholder groups, and other high profile individuals and entities including preparing and handling reports, confidential documents and other communications

+ Coordinating and tracking client grievance appeals and log letters

+ Coordinating and overseeing all administrative activities and daily functions while anticipating required adjustments

+ Overseeing documentation for Strategic Planning process and updates

+ Much of this work is confidential in nature, and the incumbent must handle and communicate this sensitive information appropriately, as well as in accordance with policy, guidelines, and law.

Minimum Qualifications

+ Communication Skills sufficient to support C-Suite executives (CEO, CFO, COO, or CIO) with projects and various administrative tasks.

+ Customer Service Skills sufficient to provide high level clerical support for C-Suite executives (CFO, CEO, COO, CIO) of an organization(s), including calendar management, meeting organization, and creating and facilitation business communication.

+ Database, Documents, and Records Management skills sufficient to relating to the coordination of business correspondence at an organizational level.

+ English Language skills sufficient to having thorough knowledge of the rules of standard English grammar and usage.

+ Spreadsheets proficiency and skilled in using Word, PowerPoint, especially in assuring professional appearance and complying with Minnesota accessibility requirements.

+ Word Processing skills sufficient to such as creating, editing, and managing strategic documents at a leadership level.

Preferred Qualifications

+ Associates degree or higher in Administrative Services, Business or related field

+ Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures

Additional Requirements

This position requires successful completion of the following:

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

EDUCATION VERIFICATION - Applicants will be required to provide a copy of their high school diploma at time of interview OR copies of their college transcript or college degree/diploma at time of interview. Copies of the college degree/diploma are acceptable ONLY if it clearly identifies the field in which it was earned

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.