• Grants Office Assistant - Office & Administrative…

    State of Minnesota (St. Paul, MN)


    Working Title: Grants Office Assistant

     

    Job Class: Office and Administrative Specialist, Intermediate

    Agency: Arts Board

    + **Job ID** : 87327

    + **Location** : St. Paul

    + **Telework Eligible** : Yes

    + **Full/Part Time** : Full-Time

    + **Regular/Temporary** : Unlimited

    + **Who May Apply** : Open to all qualified job seekers

    + **Date Posted** : 07/17/2025

    + **Closing Date** : 07/22/2025

    + **Hiring Agency/Seniority Unit** : Minnesota State Arts Board

    + **Division/Unit** : Minnesota State Arts Board / Grants Administration

    + **Work Shift/Work Hours** : Day Shift

    + **Days of Work** : Monday - Friday

    + **Travel Required** : No

    + **Salary Range:** $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually

    + **Classified Status** : Classified

    + **Bargaining Unit/Union** : 206 - Clerical/AFSCME

    + **Work Area** : Main Office

    + **FLSA Status** : Nonexempt

    + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

     

    The work you'll do is more than just a job.

     

    At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

     

    This position provides administrative support for agency grant programs. This position will work most closely with the director of finance and grants administration. This position is eligible for up to a 50% hybrid telework arrangement. With a telework agreement, onsite attendance will be required for team meetings or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy (https://mn.gov/mmb-stat/policies/1422-telework-2025.pdf) for details

    Minimum Qualifications

    Skills in

    + Customer service to provide prompt, courteous, and accurate information to a variety of customers over the phone, in person, and via email.

    + Typing/Keyboarding, using Microsoft Word or equivalent software, sufficient to produce documents such as emails and other correspondence in an efficient and timely manner.

    + Data entry to create database records and update entries in a timely manner in a timely manner.

    + Communicating effectively with internal and external customers.

    Preferred Qualifications

    + Two or more years of administrative experience.

    + Experience using DocuSign.

    + Strong organizational skills.

    + Ability to manage multiple project components simultaneously.

    + Ability to work within time constraints and meet deadlines.

    + General knowledge of other state agencies and/or the Minnesota arts sector.

    + Experience working with Web grants, other types of grant management applications, or similar products.

    Additional Requirements

    Interested applicants must submit a cover letter outlining their interest in and qualifications for this position, along with the online application form. You can upload your cover letter when you apply for the position.

    AN EQUAL OPPORTUNITY EMPLOYER

    Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

     

    Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.