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Description We are looking for an organized and detail-oriented Property Management Assistant to join our team on a contract basis in Santa Barbara, California. This role involves supporting the property management department with a wide range of administrative tasks and ensuring smooth operations for residential and commercial properties. The ideal candidate will excel in communication, scheduling, and data management while maintaining a high level of professionalism.

Responsibilities:

• Manage and maintain the department's master calendar to ensure timely scheduling of inspections, meetings, and other property-related activities.

• Handle resident correspondence, including move-out letters, dispute resolutions, and follow-ups regarding maintenance issues.

• Oversee commercial lease administration, tracking tenant insurance compliance and updating rental trends and lease comparisons.

• Prepare agendas and minutes for meetings while assisting with bid presentations and new property onboarding processes.

• Monitor security deposit reconciliations and manage disputes efficiently.

• Track and schedule semi-annual property inspections, including follow-up tasks such as entering work orders for maintenance needs.

• Administer lease expiration reports, rent review calendars, and create rent increase letters while updating system data accordingly.

• Coordinate utilities during tenant move-outs and turnovers, including scheduling clean-and-show appointments.

• Assist with turnover-related tasks such as data entry and miscellaneous office duties.

• Support supervisors by gathering information for owner statements and tenant inquiries, ensuring accurate and timely responses. Requirements • Proficiency in accounting software systems and CRM platforms.

• Experience with JD Edwards EnterpriseOne or similar management systems.

• Strong knowledge of accounts payable (AP), accounts receivable (AR), and billing functions.

• Familiarity with budget processes and financial reporting.

• Excellent organizational skills with the ability to manage multiple tasks simultaneously.

• Strong communication skills, both written and verbal, for effective correspondence with residents and stakeholders.

• Detail-oriented and capable of handling sensitive information with discretion.

• Previous experience in property management or a related field is preferred. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .