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Budget Manager

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Budget Manager

Salary

$150,696.00 - $226,054.40 Annually

Location

Palo Alto, CA

Job Type

Regular Full-Time

Remote Employment

Flexible/Hybrid

Job Number

202501013

Department

Administrative Services Department

Opening Date

07/18/2025

Closing Date

8/10/2025 11:59 PM Pacific

+ Description

+ Benefits

+ Questions

Description

Are you an experienced Public-Sector Accounting or Finance professional with solid Problem-Solving and Strategic Thinking skill sets?

Are you a bit of a nerd when it comes to finance technology and do you thrive with special projects?

Do you possess the public speaking skills and calm demeanor to present to elected-officials and upper leadership?

Can you inspire and motivate our top-notch budget team and client department manager

collaboration for continuous improvement and financial solutions?

Would you like to work for an organization that offers every other Friday off and a partial-remote work schedule?

We are seeking a Budget Manager to join our skilled team. Apply today!

The City's Administrative Services Department (ASD) is recruiting a tech-savvy budget strategist to serve as a working manager of 2-4 Senior Management Analysts in the reporting and development of the citywide budgets. As a full-service Charter City with a Council-Manager form of government, Palo Alto has a reputation for being progressive and innovative while maintaining high-caliber financial reporting of its citywide operating budget of $1.0 billion and capital budget of $316 million for fiscal year 2026.

This leadership role requires a combination of the following key skills:

1) Deep knowledge of municipal finance, revenue streams, budget process and allocation practices,

and the strategies utilized to maximize City services within the constraints of budget.

2) Strategic Thinking and Problem Solving to bring municipal innovation to Palo Alto's citizens.

3) Customer Service and Collaboration skills to support and partner interdepartmentally to bring about on-time

and mutually advantageous outcomes.

4) Well-honed technology acumen to work with the City's complex SAP platform, as well as Questica

and other specialized financial programs without a lengthy introduction period.

5) Strong Project Management skills to deliver on commitments amidst competing priorities and reliance

on collaborating departments.

6) Team Leadership experience to coalesce, mentor and build tenure within the budget division.

Are You Who We're Looking For?

The Ideal Candidate will be an experienced public-sector finance or accounting professional with:

+ 5+ years of budget preparation experience involving increasing responsibility in accounting and financial work.

+ A minimum of 3 years in a management or supervisory role of a high-performing team.

+ Experience with evaluation, selection and implementation of financial software and overall adept at learning new technology. SAP and Questica experience a plus.

+ Master's Degree in Accounting, Business Administration, or Public Administration.

+ Public sector budget experience that includes the development and implementation of fiscal policy and budgetary goals alongside the Capital Improvement Program.

+ Proven track record in preparing financial analysis of sources & uses, service pricing and labor negotiations.

+ Accomplished in Master Budget and Long Range Financial Forecast preparation.

+ Top-tier presentation and communication skills, and experience collaborating with stakeholders to provide on-time deliverables.

Why Palo Alto?

The City of Palo Alto is a progressive, cutting-edge city that innovates in all areas of civic service and technology. Palo Alto is looking for a Budget Manager to bring that same level of innovation and service to the city's budget function. This role should exemplify our community's values by focusing on innovation and delivering high-quality service while maintaining the financial rigor necessary to strategically deliver services to citizens with the highest value and accountability. The City's diverse business activities – including managing a full suite of utility services, an airport, and typical City services such as public safety – offer employees exposure to a wide range of professional development opportunities. This position provides the chance to explore new technical areas, work on innovative cases within your field, present to senior management and Council members, and learn from leaders across the organization.

You can find the City of Palo Alto's Annual Budget here.

Benefits & Work Environment:

+ Hybrid Work Location – Ability to work remotely and onsite (current policy allows for 2 days/week remote and 3 days/week on-site)

+ Schedule – Enjoy a hybrid, 9/80 work schedule (with every other Friday off).

+ Benefits - Fantastic benefits package!

+ Professional Development – Tuition reimbursement, leadership training, and career growth opportunities

+ Education Benefits – Potential enrollment for dependents in the Palo Alto Unified School District

(pilot program, subject to change)

+ Childcare Support – Up to $10,000 in childcare subsidies (pilot program, subject to change)

+ Defined-Benefit Retirement Plan – Competitive pension benefits

Comprehensive Benefits List (https://www.cityofpaloalto.org/Departments/Human-Resources/Palo-Alto-Careers)

Recruitment Timeline:

Minimum Qualifications Review: Ongoing

First Review of Applications: August 4 - posting may close at any time after this date

Interviews: First-round interviews are expected to be via MS Teams and take place in late August.

Second-round interviews will be in-person and expected to take place in early September.

Desired Start Date: early October

Applicants must complete the online work history form as well as attach a cover letter and resume. A position-specific cover letter will indicate a candidate's sincere interest in the position and can highlight areas of work experience that may not be readily apparent.

Essential Duties

Essential and other important responsibilities and duties may include, but are not limited, to the following:

+ Participates in development and implementation of city fiscal policies and budgetary goals, objectives, and priorities

+ Administers and supports various technology platforms for the Office of Management and Budget (OMB).

+ Plans, develops, organizes, and coordinates the preparation of the City's annual operating budget and five-year Capital Improvement Program.

+ Oversees the ongoing monitoring of expenditures and revenues and coordinates the fiscal year-end closing.

+ Guides staff in the review of department budget proposals and participates in balancing all funds.

+ Develops, with the Director of the Administrative Services Division, a defined plan for management of OMB operations.

+ Supervises staff to include: prioritizing and assigning work; overseeing staff's projects; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination and disciplinary recommendations to the Director.

+ Analyzes situations carefully and adopt effective course of action and exercises sound independent judgment within established guidelines.

+ Performs analysis with other agencies, where appropriate, to provide cost effective municipal services.

+ Implements and oversees the citywide budget system and other technology systems.

+ Manages the annual Long Range Financial Forecast, operating budget, the midyear budget review process, and the year-end re-appropriation processes.

+ Prepares revenue and expenditure forecasts.

+ Serves as financial lead in labor negotiations.

+ Prepares and administers the OMB budget.

+ Performs other duties of a similar nature or level.

To review full job description, click Here (https://www.governmentjobs.com/careers/paloaltoca/classspecs/1082681?keywords=manager%20budget&pagetype=classSpecifications) .

Minimum Qualifications

Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills, and abilities, which would typically be acquired through:

+ Bachelor's Degree in Finance, or a related field, and five years of related experience.

Preferred Qualifications:

+ Master's Degree in Finance, Accounting, Business Administration, or Public Administration

+ Municipal accounting experience

+ Advanced-level skills in large, complex financial and budget technologies, SAP and/or Questica a plus

Supplemental Information

Applicants will receive recruitment status notifications via email (governmentjobs.com account also has notification status updates).

Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday.

The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.