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Staffing AssistantReq #:0000206850

Category:Clerical / Administrative Support

Status:Full-Time

Shift:Day

Facility:RWJ New Brunswick

Department:Nursing Staff Office

Location:

One Robert Wood Johnson Place, New Brunswick, NJ 08901

Job Title: Staffing Assistant

Department Name: Nursing Staff Office

Req #: 0000206850

Status: Hourly

Shift: Day

Pay Range: $18.00 - $25.00 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

Responsible for organizing and managing information in the Staffing Office. Works with ANSOS, and other related software systems. Provides staffing and payroll reports to Unit Managers, Administrative Directors and Chief Nurse Executive. Oversees Payroll and payroll function and coordinates support for the evening and night administration. Interacts with all level of staff, supervision and management. Collaborates with other staffing assistants on all aspects of the job. Responsible for training of new staff. Coordinates the duties of other staffing office personnel. Is responsible for reporting identified safety issues as hazardous environments (i.e. damaged floors/walls/ceiling tiles/unsecured areas) and medical errors, etc.

Qualifications:

Required:

+ High School Diploma or Equivalent

+ Business Office Experience

+ Computer skills, word processing skills, telephone etiquette

+ Excelled communication skills needed

Preferred:

+ Associate Degree

+ Knowledge in medical field or knowledge of medical office, staffing, healthcare field

Scheduling Requirements:

+ Working Shift: Every Other Weekend (Saturday/Sunday). Every other holiday requirement

+ Day Shift

+ Full-Time, 40 Hours Per Week

Essential Functions:

+ Adapts to varying work requirements dependent on unit needs

+ Assists Directors of Patient Care in ANSOS training

+ Calling and assuring staff replacements

+ Collaborates with the Administrative Director of Patient Care of Finance and Unit Managers on staffing issues

+ Computer skills including data entry, report generation and creation of reports

+ Confers with the Administrative Director of Patient Care Finance, staffing daily and planning staffing based on requirements

+ Coordinates extraordinary weather conditions protocol

+ Demonstrates professional conducts that is governed by ethical codes of behavior

+ Maintains ANSOS and works on expansion of scheduling capabilities

+ Maintains ANSOS to assist with accurate payroll completion

+ Maintains confidentiality in all hospital related issues

+ Maintains daily records of census, activity, acuity and staffing needs

+ Maintains daily records of patients / nurses ratio and submit monthly electronically to DOH

+ Maintains expiration log as per policy guidelines, communicating with units and Medical Examiners office

+ Participates in the planning for orientation of new personnel

+ Processes paperwork for personnel action changes

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to:

+ Paid Time Off including Vacation, Holidays, and Sick Time

+ Retirement Plans

+ Medical and Prescription Drug Insurance

+ Dental and Vision Insurance

+ Disability and Life Insurance

+ Paid Parental Leave

+ Tuition Reimbursement

+ Student Loan Planning Support

+ Flexible Spending Accounts

+ Wellness Programs

+ Voluntary Benefits (e.g., Pet Insurance)

+ Community and Volunteer Opportunities

+ Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon

+ .and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

+ Paid Time Off (PTO)

+ Medical and Prescription Drug Insurance

+ Dental and Vision Insurance

+ Retirement Plans

+ Short & Long Term Disability

+ Life & Accidental Death Insurance

+ Tuition Reimbursement

+ Health Care/Dependent Care Flexible Spending Accounts

+ Wellness Programs

+ Voluntary Benefits (e.g., Pet Insurance)

+ Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

RWJBarnabas Health is an Equal Opportunity Employer