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Job Title: Assistant AP Manager

Job Description

This position oversees the full accounts payable cycle, ensuring timely and accurate vendor payments, compliance with IRS regulations, and effective internal controls. Responsibilities include managing vendor setup, resolving invoice issues, preparing electronic and check payments, and responding to vendor inquiries. The role also involves supervising and developing AP staff, maintaining AP policies and procedures, and acting as the AP system super user to lead system upgrades and process improvements. Additionally, the position manages corporate credit card and PCard programs and supports weekly cash forecasting and annual 1099 distribution.

Responsibilities

+ Ensure that W-9's are received prior to setting up vendors in the ERP system.

+ Once vendor payments are approved, assist with the preparation of checks and various electronic payments.

+ Ensure that all payments to suppliers/vendors are made timely and accurately.

+ Respond to vendor inquiries related to accounts payable.

+ Investigate and resolve problems associated with processing invoices

+ Interact with external auditors to provide original documentation

+ Hire, train, motivate, and evaluate accounts payable staff members

+ Develop, implement, and improve policies and department controls to increase accuracy and efficiency

+ Ensures accurate annual distribution of 1099's per IRS filing guidelines and deadlines.  Assists in preparing weekly Cash Forecasts

+ Prepares & maintains policies and procedures to ensure effective internal controls to safeguard assets and the timely and accurate reporting of AP activities.

+ Acts as AP system super user by thoroughly understanding the AP systems and processes and by leading system upgrades and implementations.

+ Develops & implements continuous improvements to the accounts payable system and procedures.

+ Manage Corporate Credit Card and PCard programs, including monthly reconciliation.

Additional Skills & Qualifications

+ Bachelor’s degree preferred.

+ Supply chain industry experience preferred

+ 3+ years’ experience in Accounts Payable department with supervisory experience.

+ Excellent analytical, organizational, and project management skills

+ Ability to work independently and manage time effectively to meet goals and deadlines

+ Attention to detail and problem-solving ability

+ Dependable and committed to putting in additional effort as required to meet tight deadlines

+ Flexible, team-oriented, and able to succeed in a fast-paced environment

+ Ability to listen to others, express ideas both orally and in writing and provide relevant and timely information to staff, clients, managers, etc.

+ Experience working with Microsoft Office, particularly Excel.

+ Experience with OCR and automated invoice processing software.

Work Environment

+ The role is an on-site position

Job Type & Location

+ This is a Contract-to-hire position located in Riceboro, GA

Pay and Benefits

The pay range for this position is $90000.00 - $95000.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Riceboro,GA.

Application Deadline

This position is anticipated to close on Jul 25, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.