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Executive Assistant

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Executive Assistant

Salary

$23.59 Hourly

Location

Asheville, NC

Job Type

Full Time

Job Number

2025-01649

Department

Administration Services

Division

Administration - City Mgr

Opening Date

07/18/2025

Closing Date

8/1/2025 5:00 PM Eastern

+ Description

+ Benefits

+ Questions

Summary

About our opportunity:

The City of Asheville is seeking qualified applicants for the position of Executive Assistant to the City Manager in the City Manager's Office. The purpose of this position is to provide executive/administrative support to City Manager, Assistant City Manager, City Council, and City Manager's Office staff: relieve executive staff of routine administrative tasks; screen calls, mail, and email messages and initiate appropriate action/response.

Essential Duties and Responsibilites

What you’ll be doing:

This role primarily focuses on administrative and operational support within a department. Key responsibilities include:

+ Calendar and Schedule Management: Maintaining and updating calendars, scheduling appointments, meetings, interviews, conferences, and coordinating travel.

+ Meeting Support: Providing administrative support for executive-level meetings, including preparing agendas, coordinating logistics, taking minutes, and distributing documents.

+ Financial Administration: Performing routine accounting functions such as reconciling transactions, processing invoices, and managing contracts.

+ Department Operations Support: Acting as an HR liaison, handling phone calls, providing information, giving tours, and maintaining web pages.

+ Communication: Communicating with various internal and external stakeholders to coordinate activities and resolve issues.

+ Document Processing and Record Keeping: Managing and processing various departmental documents, compiling data, and maintaining records.

+ Office Technology: Operating a personal computer and office equipment, utilizing various software programs.

Additional Functions:

Performs other related duties as required.

Benefits:

+ Hiring rate: $ 23.59

+ 13 paid holidays, plus you will earn paid sick and vacation hours

+ Full access to the City of Asheville's benefit suite including Medical, Dental, and Life insurance options

+ Enrollment in the North Carolina State Pension Plan and NC State 401K with company matching funds

Education and Experience

About you:

We know your time is valuable. Applicants who meet the following minimum requirements or have comparable experience and/or education will be considered :

Associate degree in Administrative Services, Communications, or a related field required; supplemented by two

years of experience in providing administrative support to department head or executive; or any equivalent

combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for

this job.

Specific License or Certification Required: None.

Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential

functions and learn, comprehend, and apply all City or departmental policies, practices, and procedures necessary

to function effectively in the position.

Persons of all genders and races are encouraged to apply.

Performance Aptitudes:

Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes

exercising discretion in determining data classification, and in referencing such analysis to established standards for

the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction: Requires the ability to work with and apply principles of persuasion and/or influence over

others to coordinate programs or activities of a project, and resolve typical problems associated with the

responsibilities of the job.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control

the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and

information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the

ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret

graphs.

Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions

furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or

modify methods and standards to meet variations in assigned objectives.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving

the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly

measurable or verifiable.

ADA Compliance:

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may

involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks

may involve extended periods of time at a keyboard or workstation.

Sensory Requirements: Some tasks require the ability to perceive and discriminate colors sounds and visual cues or

signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental

conditions.

The City of Asheville is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the

City will provide reasonable accommodations to qualified individuals with disabilities and encourages both

prospective and current employees to discuss potential accommodations with the employer.

About us: The City of Asheville is dedicated to providing quality service for the residents and visitors of our beautiful city, nestled in the Blue Ridge Mountains of western North Carolina. Asheville, NC is a thriving mountain city that has a culture enriched by its diversity. The City of Asheville values and respects a diverse community, workforce and ideas, and is committed to promoting an equitable, fair, and just employment environment. Our organization seeks to create and provide access and opportunities to employees, residents and visitors to fulfill their potential through inclusive engagement practices, relationship building and an authentic sense of belonging. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, sexual orientation, age, disability, genetic information or veteran status. The City of Asheville is proud to be a second chance employer. The City of Asheville is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

To view our comprehensive benefits package, click here (https://www.ashevillenc.gov/department/human-resources/compensation-and-benefits/) .

01

Select your highest level of education:

+ High School/GED

+ Associates Degree

+ Bachelors Degree

+ Masters Degree

+ Doctorate

02

How many years of relevant experience do you have in Administrative duties?

+ Less than 1 year

+ 1 - 2 years

+ 2 - 3 years

+ 4 - 6 years

+ 6 or more years

03

Do you have any previous experience with working in any form of Government? If so, how much?

+ I have not worked in Government before

+ I have some Government experience (less than 1 year)

+ I have Government experience (less than 5 years)

+ I have strong Government experience (5+ years)

04

What's your comfort level in addressing customer/client inquires or complaints?

+ I'm not comfortable or have little experience with customer interactions.

+ I am ok with addressing customer interactions but it's not my favorite part of a job.

+ I enjoy handling customer inquiries and comfortable addressing complaints.

Required Question

Employer

City of Asheville

Address

City of Asheville PO Box 7148 Asheville, North Carolina, 28802

Phone

828-259-5690 - Apply Online! - EOE

Website

http://www.ashevillenc.gov/jobs